An exciting opportunity exists for a motivated and highly organised Function & Events Coordinator to join our team at Rossdale Golf Club, Aspendale.
This is a hands‐on role for someone who loves hospitality, enjoys dealing with people and knows how to turn an enquiry into a successful event.
You'll be responsible for managing function enquiries and bookings from the initial conversation right through to the event, while actively helping us grow function revenue.
You'll be the main point of contact for members, guests, wedding couples, corporate clients and local businesses.Key responsibilitiesManage all incoming function and event enquiriesRespond to enquiries quickly and professionally via phone, email and online enquiry platformsConvert enquiries into confirmed bookings and actively follow up potential new events and golf daysConduct venue viewings and meetings with prospective clientsWork with customers to plan functions including food, beverage, room setup and event requirementsPrepare function proposals, packages and booking informationMaintain function calendars, deposits and booking detailsCommunicate all event requirements clearly with venue managers, golf teams, kitchen teams and staffEnsure functions are properly handed over to the venue operations team prior to the eventFollow up customers after functions and encourage repeat businessBuild relationships with local businesses, sporting clubs, community groups and organisationsProactively identify opportunities to increase function and event revenueAssist in developing and promoting function packages, including birthdays, engagements, corporate events, corporate golf days,



Christmas parties, sporting club functions and other celebrationsKeep function information across websites and online platforms accurate and up to dateAssist with social media and marketing content relating to functions and eventsTrack enquiries, conversions and function revenue and report on resultsAbout youExperience in events, functions, hospitality and sales, preferably within a hospitality venue or membership‐based organisationConfidence conducting venue inspections, client meetings and guiding clients through event planning requirementsStrong administration skills, including bookings, invoicing, client records, run sheets and floor plansExperience coordinating suppliers, menus, styling, entertainment and other event logisticsExcellent communication, organisation and attention to detail, with the ability to manage multiple events and deadlinesProficiency in Microsoft Office and Canva, with the ability to learn booking, POS and event management systemsExperience with social media to promote events and club facilitiesA current RSA certificate or willingness to obtain oneA proactive, commercially minded approach, with the initiative to generate enquiries, develop relationships and identify new business opportunitiesAbility to manage multiple functions and enquiries at the same timeBe part of a welcoming golf club community and play a key role in its successWork in a varied role that combines sales, events and administrationReceive training and career development supportFlexible working arrangements where requiredOpportunity to take ownership of and grow our functions business
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📌 Functions, Events And Sales Coordinator (Melbourne)
🏢 Rossdale Golf Club
📍 Melbourne