Join us as an Executive Partner to the Founder at ViewJobs, where your role will be pivotal in enhancing the effectiveness of our Founder and Managing Director, Lewis Romano.
This position is not just about providing executive support; it's about turning ideas into action and creating more time for what truly matters.
In this role, you will manage Lewis's inbox, diary, travel arrangements, and follow-ups, while also spearheading AI and productivity improvements.
Your ability to streamline processes and implement practical AI workflows will be essential in transforming how Lewis works and ensuring his priorities are met.
Key Responsibilities:
- Improve Lewis's workflow by identifying friction points and simplifying processes.
- Convert voice notes, emails, and conversations into actionable priorities and completed tasks.
- Manage inbox and correspondence, prioritising requests and drafting replies in Lewis's voice.
- Coordinate meetings, travel, and logistics, ensuring time is protected for critical tasks.
- Prepare concise briefs, agendas, and presentations for meetings and decisions.
- Capture meeting decisions, track commitments, and coordinate projects to completion.
- Ensure everyday administration runs smoothly, managing expenses and documents with discretion.
- Verify and refine AI-generated outputs for accuracy and relevance.
About You:
You are resourceful, organised, and commercially aware.
You thrive in a dynamic environment, adept at navigating between preparing decision briefs, enhancing AI workflows,



and managing competing priorities.
Your experience may span executive support, project coordination, or operations, but what matters most is your proven ability to make a busy leader more effective.
You bring:
- Strong practical AI skills and a curiosity for innovative work processes.
- Excellent written communication and adaptability to another person's voice.
- Confidence in managing a busy inbox and diary.
- Ownership and follow-through with a focus on anticipating needs.
- Discretion and sound judgement with confidential information.
- Proficiency in documents, presentations, spreadsheets, and task management.
Why Join ViewJobs?
At ViewJobs, you will work directly with Lewis in our Southbank office, gaining invaluable insights into building a growing business.
You'll have the chance to take on meaningful responsibilities, apply AI to real challenges, and see your contributions translate into improved efficiencies and effective workflows.
As we expand, you'll also have the chance to develop your skills and grow alongside the business.
If you're ready to make a significant impact, we invite you to apply.
Please submit your CV along with a brief note that includes:
- An example of how you helped a busy leader work more effectively.
- A specific AI workflow you improved: the problem, tools used, output verification, and results.
- Your approach for the first month working with Lewis.
Shortlisted candidates will be invited to a practical exercise, where AI use is encouraged.

📌 Executive Partner To The Founder — Ai & Productivity (Melbourne)
🏢 ViewJobs
📍 Melbourne