Depot Administration - Distribution Division

Tropic Petroleum is a locally owned and operated business with strong ties to our local region. Distributing fuel in North Queensland since 1968, Tropic is the only independent family owned petroleum distribution company left in North Queensland. Tropic supply high-quality fuels and lubricants and is Northern & Western Queensland's authorised Ampol Distributor.Additionally, we also operate many service stations throughout Northernand Western Queensland.

About the role

Depot Administration - Distribution Division

Based at our Truck port at the Hubert Street depot at South Townsville, this role supports all aspects of the company's distribution support functions. Including taking phone orders, accurate and timely processing of fuel and lube invoices for customers and the daily reconciling of fuel. Filing original documentation/ invoices/ dockets.The role is a permanent full time position.

Ordinary hours of work are 38 hour week, between:

- 8.00am – 4.00pm – Tuesday to Friday.

Ordinary hours of work may vary from the above from time to time depending on the operational requirements of the business and other staff on leave .

Key responsibilities





- Answering the phone and processing a high volumes of customer orders and quires.
- General office duties, phones, emails, scanning, printing, checking off paperwork, data entry, use of Microsoft office, filing.
- Creating delivery dockets, invoices and taking credit card payments.
- Processing bulk fuel and lube deliveries
- Entering bulk fuel and balancing/ stock transfers between sites.
- Filing original documentation/ invoices/ dockets.
- Greeting walking customers and quires.
- Provide cover for staff who are on leave.

Skills and experience

- Driver License (mandatory).
- Proficient with Microsoft Outlook (mandatory).
- Above average and previous experience using Microsoft Office and Excel.
- Robust communication skills & pleasant phone manner.
- Ability to liaise with customers both internal and external.
- Previous experience in a administrative.
- Previous experience in Transport/ fuel industry is highly desirable
- Strong attention to detail, dependable and great work ethic.

Above award wages, car parking and corporate uniforms will be provided. Successful applicants must be able to pass a functional capacity evaluation.

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📌 Depot Administration - Distribution Division (Townsville City)
🏢 Tropic Petroleum
📍 Townsville City