Coordinator (Grade 2), Barwon Health Senior Medical Staff Group

Job Category -Administration - Administration Assistant

- Make a meaningful contribution supporting Barwon Health’s Senior Medical Staff Group
- Enjoy a varied role coordinating meetings, events, research initiatives and member communications
- Join a collaborative healthcare environment in a permanent part-time position (38 hours per fortnight) offering variety and flexibility

About the role

The Coordinator, Barwon Health Senior Medical Staff Group (SMSG), provides coordination and administrative support to the SMSG office bearers and members. You will coordinate meetings, correspondence, membership records and reporting, while supporting key initiatives including research competitions, social events, clinical school prizes and charitable fund applications. This varied role requires strong organisational and communication skills, attention to detail and the ability to maintain confidentiality while building effective relationships with senior medical staff and key stakeholders.

The successful applicant must be available to attend occasional meetings and social events outside of regular business hours, as required.

Key Responsibilities

Coordinate SMSG meetings, agendas, minutes, correspondence and annual reporting, ensuring accurate documentation and compliance with relevant requirements

Maintain senior medical staff and membership records, manage membership payments and communications, and coordinate SMSG events, research competitions, clinical school prizes and charitable fund applications

Provide administrative support to SMSG initiatives and projects, maintaining confidentiality,



information security and compliance with Barwon Health policies, standards and values

What we’re looking for

Substantial experience in a similar administrative role, preferably in the health sector, with proficiency in Microsoft Word, Outlook and Excel

Demonstrated ability to work independently, communicate effectively with diverse stakeholders, learn new systems and resolve problems

Robust understanding of confidentiality and information sharing, with an ability to manage sensitive information appropriately. A Certificate III or higher in office administration, experience with an incorporated association or remote working capability is desirable

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Excellent working conditions and a strong sense of job satisfaction

A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program

Attractive salary packaging benefits

Living expenses capped at $9,010

Meals and entertainment capped at $2,650

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

Additional information

All appointments are subject to:

Satisfactory Police Record Check

Immunisation Status Clearance

Working with Children Check (if applicable)

📌 Coordinator (Grade 2), Barwon Health Senior Medical Staff Group (Geelong)
🏢 Barwon Health
📍 Geelong