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Full Time Permanent Position- Hobart, Tasmania

Join CatholicCare Tasmania as an Executive Assistant, providing high-quality administrative and coordination support to the CEO and Executive Leadership Team.

CatholicCare Tasmania is the primary social services agency of the Catholic Church across Tasmania. We have 60 years’ experience delivering a wide range of services and support to improve individual, family and community wellbeing. Our services are available and open to all with a particular focus on families, young people and children.

About the Role

Reporting to the Chief Executive Officer (CEO), the Executive Assistant provides high-quality administrative and coordination support to the CEO and the Executive Leadership Team (ELT).

The position is primarily focused on efficient diary management, coordination of meetings and communications, and providing day-to-day executive support that enables the effective functioning of the CEO and ELT. It is a flexible role that adapts to the requirements of changing priorities and handles all situations with utmost diplomacy and respect.

Key Responsibilities

- Coordinate and manage executive diaries, appointments, correspondence, documentation and events to ensure the effective use of executive time and resources.
- Coordinate travel, accommodation and associated logistics for the CEO and Executive Leadership Team.
- Assist with the preparation, formatting and distribution of reports, presentations and briefing materials.
- Act as a central point of contact for enquiries directed to the CEO’s office.
- Build and maintain positive and professional relationships with internal and external stakeholders.
- Coordinate the preparation and distribution of meeting papers for executive, board, committee and internal and external meetings as required.
- Record, prepare and distribute accurate meeting minutes for executive, board, committee and internal and external meetings as required, this may include meetings which are outside of normal business hours.
- Support the efficient operations of the CEO office and executive administration functions.

What we offer:

- Salary packaging benefits to increase your take-home pay
- Four (4) bonus leave days per year
- Discounted private health insurance
- Be part of a leading NFP organisation committed to compassion, service, and community wellbeing.

For a confidential conversation or for more information regarding the role please contact:

If you are a highly organised, adaptable and professional Executive Assistant looking to make a meaningful contribution to CatholicCare Tasmania, we encourage you to apply.

Please upload your resume and cover letter addressing the below selection criteria.

Selection Criteria

- Demonstrated proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint, with the ability to prepare professional correspondence, reports and presentations.
- Well-developed judgement, problem-solving and relationship-management skills, with the ability to maintain confidentiality, discretion and professionalism at all times.
- Excellent personal presentation, written and verbal communication skills with the ability to meet and greet with staff and visitors at all levels of seniority.
- Highly developed time management skills with the ability to meet competing deadlines.
- Excellent organisational skills for maintaining diaries and making appointments with proven ability to manage multiple tasks and reminders on behalf of others in a respectful and diplomatic manner.
- Proven flexibility and adaptability to transition between executive level duties and providing support to the administration team – from greeting senior stakeholders to supporting general office housekeeping and administrative tasks.

CatholicCare Tasmania is committed to safeguarding the interests of children and young people. We are committed to protecting children and young people from harm and require all applicants to undergo an extensive screening process prior to appointment.

CatholicCare Tasmania is an equal employment opportunity employer and promotes and supports a family friendly workplace. The successful applicant must be eligible to work in Australia and will need to evidence their registration to Work with Vulnerable People and Police Check as part of the recruitment process.

At Huon Aquaculture, we're proud to be one of Australia's leading salmon producers, with operations spanning some of Tasmania's most spectacular locations and beyond. As part of the global JBS group, we combine the energy and diversity of a uniquely Tasmanian business with the opportunities and backing of a global organisation.

From our marine farms and freshwater hatcheries to processing, logistics and corporate operations, we're a diverse, fast-moving business, powered by great people who take pride in what they do.

Now, we're looking for someone special to help keep it all running smoothly!

This isn't your traditional EA role. We're looking for a proactive, people-focused Executive Assistant to support our CEO and a diverse team of General Managers, while taking ownership of our Hobart corporate office.

One day you'll be coordinating executive meetings and travel, the next you'll be organising an event, welcoming guests or finding a better way to do things.

If you love variety, thrive on being organised and enjoy being the person everyone can count on, this could be your perfect role!

About the role

You'll be the go-to person who keeps our executive team supported and our Hobart office running like clockwork.

Your days will include:

- Keep things moving - Manage diaries, coordinate meetings, organise travel and help our busy leaders stay one step ahead.
- Own the office - Take the lead on the day-to-day running of our Hobart corporate office, from facilities and suppliers to making sure everything works as it should.
- Bring people together - Coordinate leadership meetings, team events, company functions and site visits, making sure every detail is taken care of.
- Be the face of Huon – Welcome guests, coordinate visits and create a great experience for everyone who walks through our doors.
- Support a diverse leadership team – Build great relationships with our General Managers, understand their different needs and help them focus on what matters.
- Make things better – Spot opportunities to simplify processes, improve how we work and introduce new ideas.
- Keep the details covered – Manage invoices, expenses, office administration and all those important behind-the-scenes tasks that keep things running smoothly.

About you

We're looking for someone who genuinely enjoys helping others succeed, takes pride in creating an organised workplace and isn't afraid to roll up their sleeves.

You'll be someone who:

- Has experience in executive support, office management or a similar role where juggling priorities is all in a day's work.
- Loves organising people, places and things
- Is confident working with multiple senior leaders and can adapt to different personalities and working styles.
- Takes initiative, thinks ahead and doesn't need to be asked twice. It helps if you can read minds!
- Is approachable, skilled and enjoys building relationships across the business.
- Can manage competing priorities without losing your sense of humour.
- Is comfortable with Microsoft Office, including Outlook, Teams, Word, Excel and PowerPoint, and enjoys finding smarter ways to get things done.
- Understands the importance of discretion, confidentiality and good judgement.

Most importantly, you'll bring a positive, can-do attitude and genuinely enjoy being the person everyone can rely on.

As part of JBS, the world’s largest protein producer, Huon offers the scale, stability and opportunity of a global organisation — while still feeling connected locally to Tasmania and the work you do every day.

When you join Huon, you’ll enjoy:

- Discounts on our premium, sustainably farmed salmon - enjoy the best salmon in the world at home
- Ongoing training and development, with opportunities to grow your leadership capability and career
- Discounted health insurance and access to wellbeing benefits
- Retail and lifestyle discounts across a wide range of everyday shopping
- The chance to make a real impact in a future-focused, values-driven business

Click Apply Now and follow the prompts — we can’t wait to meet you.

We are seeking a dedicated Medical Administrative Assistant to join our team in Hobart, Tasmania. This part-time, permanent role is essential for ensuring the smooth operation of our medical practice. The successful candidate will provide administrative support, manage patient records, and assist with scheduling, contributing to the overall efficiency and effectiveness of our healthcare services.

Responsibilities:

- Manage patient appointments and scheduling to ensure optimal clinic flow
- Maintain and update patient records with accuracy and confidentiality
- Assist in the preparation of medical documents and reports
- Handle incoming calls and respond to patient inquiries in a professional manner
- Coordinate with medical staff to facilitate patient care and communication
- Process patient billing and insurance claims as required
- Ensure compliance with health and safety regulations within the practice

Qualifications:

- High school diploma or equivalent; additional certification in medical administration is a plus




- Previous experience in a medical or administrative role is preferred but not essential for entry-level candidates
- Strong organisational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficiency in using office software and medical management systems
- Ability to work effectively in a team and manage multiple tasks

Administrative Assistant - Remote Part Time Research Panelist (Up To $1550/Week)

Job Title: Administrative Assistant Work From Home - Remote Part Time Research Panelist

Part-Time Focus Group Participants - Remote Work From Home (Up To $1550/Week)

Job Title: Administrative Assistant Work From Home - Remote Part Time Research Panelist

Part-Time Focus Group Participants - Remote Work From Home (Up To $1550/Week)

Description:

Our company is seeking individuals to participate in National & Local Paid Focus Groups, Market Research Panel, and Phone Interviews.

With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.

We need participants on the following topics:

- Child Related (individuals with children 18 yrs or younger)
- Cell Phones (Apple, Android, or Windows.Prepaid or Contract)
- Entertainment (TV shows, movies, and video games)
- Food (If you buy fast food, casual dining, or upscale dining)
- Sports (Casual viewers and die-hard fans)
- Electronics (Tell us which devices you prefer and why)
- Pets (Animal lovers needed! Dogs, cats, and other pets)
- Automobiles (Do you own, make payments, or lease your vehicle?)

Responsibilities:

- Show up at least 10 minutes prior to discussion start time.
- Participate by completing written and oral instructions.
- Complete written survey provided for each panel.
- MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

Qualifications:

- Must have either a smart phone with working camera or webcam on desktop/laptop.
- Must have access to a reliable internet connection
- Desire to fully participate in one or several of the above topics
- Ability to read, understand, and follow oral and written instructions.
- Administrative Assistant experience is not necessary

Job Benefits:

- Flexibility to take part in discussions online or in-person.
- No commute needed if you choose to work from home remotely.
- No minimum hours. You can do this part-time or full-time
- Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
- You get to review and use new products or services before they are launched to the public.

Compensation:

- $30-$75 (per 1 hour session)
- $950-$1550 (multi-session studies)

You must apply on our website and complete questionnaire to see if you qualify.

This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is needed. If you are an administrative assistant or someone just looking for a flexible part time remote work at home job, this is a great way to supplement your income.

Remote Travel Administrative Coordinator

We are hiring a Remote Travel Administrative Coordinator to support our travel team's daily operations, managing client communications, coordinating booking workflows, and ensuring all details are handled accurately and on time.

This is a fully remote position ideal for someone who is highly organized, professional, and comfortable managing multiple tasks independently. Full training and structured onboarding are provided from day one. No prior travel industry experience required.

We are hiring a Remote Travel Administrative Coordinator to support our travel team's daily operations, managing client communications, coordinating booking workflows, and ensuring all details are handled accurately and on time.

This is a fully remote position ideal for someone who is highly organized, professional, and comfortable managing multiple tasks independently. Full training and structured onboarding are provided from day one. No prior travel industry experience required.

What Youll Do:

- Manage client communications, travel documentation, and booking records
- Coordinate schedules, appointments, and follow-ups related to travel arrangements
- Support administrative workflows and ensure all deadlines and details are met
- Maintain accurate client records and track important booking information
- Provide professional, responsive support to clients and team members throughout the travel process
- Assist with process improvements and updates to internal travel systems

What Were Looking For:

- Strong organizational and communication skills, written and verbal
- Experience in administrative support, customer service, or coordination preferred, not required
- Comfortable working independently in a fully remote environment
- Detail-oriented, dependable, and tech-comfortable
- Able to learn and navigate digital tools, booking platforms, and internal workflows
- Must be a citizen of the US, UK, Australia, Mexico, Spain, or LATAM

Why This Role Stands Out:

- 100% remote flexibility
- Structured onboarding and ongoing training
- Clear processes and tools for success
- Opportunities for long-term growth within a supportive team

Technical Requirements

- Laptop or desktop computer.

- Reliable broadband internet connection.

- Smartphone for communication and updates.

What We Offer

- Fully remote work structure
- Flexible scheduling framework
- Structured training and ongoing support
- Collaborative team environment
- Access to industry-related travel benefits

4217 Main Beach Fasttrack Business Holdings

Posted 1 day ago

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Job Description

Are you a proactive problem solver with a passion for supporting senior leadership?

We are seeking an organised and dynamic Executive Assistant to support our CEO and COO. As an Executive Assistant, you will play a crucial role in ensuring that the company’s goals and objectives are achieved efficiently by managing schedules, communications, and administrative tasks. If you have exceptional communication skills, meticulous attention to detail, and the ability to handle confidential information with discretion, this role could be the perfect fit for you.

Why Join Us?

Impactful Work: Supporting the CEO and COO.

Growth Opportunities: Be a key player in a fast-growing digital marketing agency.

Flexibility: Enjoy the benefits of remote work while collaborating with a dynamic team.

Responsibilities:

- Manage scheduling and calendars for company executives, including organising and preparing for meetings.
- Draft, review, and send communications on behalf of the executive team.
- Coordinate travel arrangements and manage logistics for executive travel.
- Prioritise and respond to emails and phone calls, communicating key messages and information to executives.
- Maintain various records and documents for the company’s executives.
- Support the CEO primarily, and provide additional support to the executive team as needed, ensuring smooth operations.
- Sending all proposals to agency clients
- Organising OB calls
- Being the POC until the client is onboarded

Requirements:

- Must be available to work 8am-12pm Brisbane time AEST, Monday to Friday
- Proven experience as an Executive Assistant or in a similar administrative role, with at least 2 years of experience reporting directly to senior management.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Strong time-management and organisational skills, with the ability to manage multiple projects concurrently.
- Proficiency in office productivity tools and an aptitude for learning new software and systems.
- Ability to maintain strict confidentiality and exercise professionalism and discretion.
- Flexible team player, willing to adapt to changes and take on challenges.
- Basic to intermediate tech skills (Google Workspace, Google Calendar, Zoom).

What We Offer:

- Part-time position with the potential for full-time based on company and individual performance.
- The opportunity to work on diverse projects with a focus on delivering exceptional results.
- A supportive team setting with plenty of opportunities for growth and development.

If you’re an organised, detail-oriented professional with a passion for supporting senior leadership, we want to hear from you!

NOTE: FILLING THE SCREENING QUESTIONS IS MANDATORY.

How to Apply:

Please apply using the Swagg app “Apply Now” buttonabove.

Contact for any questions related to the job post.

Remote (South Africa) | Supporting an International Company

Monday – Friday | Full-Time

Elevate your career by providing top-tier strategic and operational support to global C-suite executives while enjoying full remote flexibility.

You will own high-level administrative operations, calendar management, and cross-time-zone coordination for senior international leadership. Serving as the primary gatekeeper and operational anchor, you will drive efficiency across executive workflows and executive project management.

Please note: This application is part of an ongoing initiative to build our international talent pipeline. By applying, your profile will be added to our pool for immediate consideration as active roles open up.

What You'll Do

- Calendar & Schedule Management: Strategically manage complex executive calendars,



resolving scheduling conflicts across multiple global time zones.
- Travel & Event Coordination: Organize seamless international travel itineraries, accommodation, logistics, and executive meeting schedules.
- Inbox & Communication Triage: Filter and prioritize incoming high-volume communications, drafting professional responses on behalf of leadership.
- Meeting & Operational Support: Prepare meeting agendas, compile board decks, attend critical calls to capture action items, and drive follow-ups.
- Administrative Project Ownership: Lead routine operational workflows, expense report processing, and document management with high accuracy.

What You Bring

- Experience & Certifications: 4+ years of experience as an Executive Assistant supporting C-level executives or senior directors in international settings.
- Core Technical/Specialized Skills: Advanced proficiency in Google Workspace, Microsoft 365, Slack, and up-to-date scheduling platforms (e.g., Motion, Calendly).
- Background & Domain Expertise: Strong background in business operations, corporate administration, or project coordination.
- Technical Translation / Delivery: Exceptional written and verbal English communication with acute attention to detail.
- Working Style: Highly discreet, emotionally intelligent operator who anticipates executive needs and maintains strict confidentiality.

Remote Work Requirements

- Hardware: Reliable personal laptop or desktop capable of running all role-required software.
- Connectivity: High-speed, stable internet connection with a backup plan for power or connectivity outages.
- Workspace: A dedicated, quiet, and skilled home-office environment.
- Mindset: High self-discipline, excellent time management, and a strong track record of thriving in an autonomous remote setup.

Connecting the extraordinary talent of South Africa with businesses around the world.

About the latest Administration coordinator Jobsin Hobart !

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Ramsay Health Care has an exciting opportunity for a Program Administration Coordinator to join our national Learning and Organisation Development team!

Permanent full-time position

Position will be based in Sydney Head Office, St Leonards

Enjoy flexibility – work from home supported!

The Opportunity

The National L&OD; team are responsible for building the capability of our workforce by ensuring that our people have the skills and capabilities required to perform their roles and to build successful careers.

As the Program Administration Coordinator, you will provide administrative support to the National L&OD; Programs Team to ensure the smooth delivery of programs across all of Ramsay Australia.

In particular, this position will see you:

Assist with the planning, coordination and administration of training programs

Coordinate, advertise and market programs

Assist in relevant meeting coordination and preparation including minute taking

Ensure timely stakeholder communications

Respond to general phone and email enquiries across various inboxes in a timely manner

About You

To succeed in this role, you will be a confident, self-directed individual with a high level of skill and knowledge in all aspects of administration. Demonstrated excellence in communication and interpersonal skills is vital to this role in order to engage with a variety of stakeholders throughout the organisation.

Key Skills and Experience

Solid experience in a busy administration role, performing a variety of administration and customer service duties

Ability to handle a large workload with multiple priorities in a timely manner

High attention to detail and excellent time management skills

Intermediate computer proficiency including Microsoft Office suite

Willingness to learn and the drive to take initiative

Previous experience in a health care setting highly desirable

Remuneration

An annual salary ranging from $70k – $80k + superannuation, will be based on relevant experience and qualifications, exclusive of penalties or allowances.

What’s in it for you?

Professional Advancement: Recognition, Rewards, Career development, and Employee referral programs. Free access to LinkedIn Learning with over 18,000 courses to advance your career.

Discounts: Ramsay Rewards – Access excellent deals at over 100+ major retailers. Hospital, Allied Health & Pharmacy discounts – you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.

Health and Wellbeing: Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.

Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

The Organisation

Ramsay Health Care, a global operator of private hospitals and primary care clinics with over 70 Australian sites employing over 30,000 people. We have been focused on delivering high-quality patient care and practising the Ramsay Way philosophy of ‘People Caring for People’ since 1964.

We believe in a bright future for our company and for every one of our employees – our wellbeing initiatives and learning and development programs have seen us grow as an industry leader and sought after employer.

Requirements

A National Police check conducted within the previous 12 months may be asked of you

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

For enquiries, please contact Howard Dawson, Organisational Development Program Manager

Scheduling and Reservations Coordinator – Remote

4877 Port Douglas Remote Careers

Posted 1 day ago

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Job Description

We are seeking an organized Scheduling and Reservations Coordinator to manage customer requests, calendar details, and reservation information.

The ideal candidate is accurate, responsive, and comfortable coordinating dates, times, and customer preferences.

We are seeking an organized Scheduling and Reservations Coordinator to manage customer requests, calendar details, and reservation information.

The ideal candidate is accurate, responsive, and comfortable coordinating dates, times, and customer preferences.

Key Responsibilities

- Respond to scheduling and reservation inquiries
- Gather dates, preferences, and customer details
- Research available times and options
- Coordinate appointments and reservation requests
- Review calendar information
- Confirm dates and relevant details
- Send reminders and updates
- Assist with rescheduling requests
- Communicate changes promptly
- Maintain accurate calendars and records
- Follow up on incomplete requests

Qualifications

- Strong scheduling skills
- Excellent organizational abilities
- Careful attention to detail
- Clear customer communication
- Good time-management skills
- Accurate data entry
- Basic computer proficiency
- Ability to learn calendar and reservation systems
- Reliable and qualified
- Scheduling experience is helpful but not required

Why Choose Us?

- Remote Workplace: Coordinate schedules and reservations remotely
- Flexible Scheduling: Manage your availability around existing responsibilities
- Training Available: Learn scheduling systems and procedures
- Ongoing Support: Access continued guidance and resources
- Professional Development: Strengthen calendar-management and coordination skills
- Organized Service: Help customers keep important details on track

How to Apply

If you are detail-oriented and enjoy coordinating schedules, we encourage you to apply for the Scheduling and Reservations Coordinator opportunity.

We are seeking a detail-oriented Booking Services Coordinator to assist customers with researching options, coordinating bookings, and managing reservation details.

The ideal candidate enjoys organization, customer communication, research, and ensuring information is handled accurately.

We are seeking a detail-oriented Booking Services Coordinator to assist customers with researching options, coordinating bookings, and managing reservation details.

The ideal candidate enjoys organization, customer communication, research, and ensuring information is handled accurately.

Key Responsibilities

- Respond to booking inquiries
- Gather customer needs and preferences
- Research available options
- Coordinate booking details
- Verify customer and reservation information
- Provide confirmations and relevant information
- Assist with booking updates and changes
- Communicate with providers as needed
- Maintain accurate booking records
- Follow up with customers regarding outstanding information
- Provide professional support throughout the booking process

Qualifications

- Strong communication skills
- Excellent organization
- Attention to detail
- Customer-focused attitude
- Comfortable researching information online
- Basic computer proficiency
- Ability to learn booking systems
- Strong time-management abilities
- Reliable and self-motivated
- Previous booking or customer-service experience is helpful but not required

Why Choose Us?

- Remote Environment: Coordinate bookings remotely
- Flexible Scheduling: Organize your schedule around responsibilities and customer needs
- Training Available: Learn booking procedures and online platforms
- Ongoing Support: Access educational resources and guidance
- Professional Development: Build organization, communication, research, and coordination skills
- Customer-Focused Role: Assist customers throughout the booking process

How to Apply

If you're organized, detail-oriented, and enjoy coordinating bookings, we encourage you to apply for the Booking Services Coordinator opportunity.

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📌 Executive Assistant & Office Lead – Hobart
🏢 Bradken
📍 Hobart