Casual Executive Assistant to the General Manager and Mayor

Lithgow City Council has an exciting opportunity for a CasualExecutive Assistant to the General Manager and Mayor to join their team.

To be primarily responsible for providing executive assistance, secretarial and administrative support to the General Manager and Mayor and for the day-to- day management of other various administrative tasks

The position also requires administrative support to be provided to Directors at the request of the General Manager, as such, the position of Executive Assistant provides the position holder with an opportunity to engage with a dynamic team actively engaged in high level work as well as to provide assistance at the highest level of Council.

This position may be required to attend meetings outside of normal hours for events such as Ordinary Meetings of Council and Councillor Information sessions.

More specifically, your duties will include (but will not be limited to):

- Report preparation for the General Manager and Mayor.
- Organise travel arrangements for the General Manager, Mayor and Councillors.
- Receive correspondence for the General Manager and Mayor - screen, refer, investigate and resolve as appropriate, ensuring completion of documents in a timely manner.
- Maintain calendars and coordinate meetings for the General Manager and Mayor.
- Prepare agendas and minutes and provide executive support to any additional Committee Meetings as required.
- Receive internal and external customer enquiries for referral to an appropriate officer and/or scheduling of meetings with the General Manager such that unplanned interruptions to the General Manager are minimised.




- Ensure Council’s Business Papers and Minutes are prepared and distributed in an accurate and timely manner.
- Organise Civic Functions/Receptions including the preparation of guest lists/speakers, processing of invitations and organising catering requirements
- Perform secretarial support role for various internal and external committees and others as required

The Opportunity

Lithgow City Council has an exciting opportunity for a CasualExecutive Assistant to the General Manager and Mayor to join their team.

To be primarily responsible for providing executive assistance, secretarial and administrative support to the General Manager and Mayor and for the day-to- day management of other various administrative tasks

The position also requires administrative support to be provided to Directors at the request of the General Manager, as such, the position of Executive Assistant provides the position holder with an chance to engage with a dynamic team actively engaged in high level work as well as to provide assistance at the highest level of Council.

This position may be required to attend meetings outside of normal hours for events such as Ordinary Meetings of Council and Councillor Information sessions.

More specifically, your duties will include (but will not be limited to):

- Report preparation for the General Manager and Mayor.




- Organise travel arrangements for the General Manager, Mayor and Councillors.
- Receive correspondence for the General Manager and Mayor - screen, refer, investigate and resolve as appropriate, ensuring completion of documents in a timely manner.
- Maintain calendars and coordinate meetings for the General Manager and Mayor.
- Prepare agendas and minutes and provide executive support to any additional Committee Meetings as required.
- Receive internal and external customer enquiries for referral to an appropriate officer and/or scheduling of meetings with the General Manager such that unplanned interruptions to the General Manager are minimised.
- Ensure Council’s Business Papers and Minutes are prepared and distributed in an accurate and timely manner.
- Organise Civic Functions/Receptions including the preparation of guest lists/speakers, processing of invitations and organising catering requirements
- Perform secretarial support role for various internal and external committees and others as required

About you

The successful candidate will meet the following criteria:

- Class C Drivers Licence
- Relevant experience in administrative support.
- Thorough working knowledge of Microsoft Office 365 programs including Outlook, Word, Excel, Powerpoint and Teams as well as Zoom.
- Comprehensive verbal and written communication skills
- Demonstrated organisational and time management skills
- Ability to maintain confidentiality at all times
- Exceptional customer service skills and ability to handle difficult situations
- Positive and Professional approach to work
- Demonstrated commitment t

📌 Casual Executive Assistant to the General Manager and Mayor (Lithgow City Council)
🏢 Careers at Council
📍 Lithgow City Council