About Us

We are proud of what we achieve for our community and we empower and value our staff by recognising achievements and delivering on our promises. We are respectful, innovative and easy to do business with and we engage our community to inspire progress and build a future. We enjoy what we do!

About the Opportunity An exciting opportunity exists to join the Partridge House team in a 6-month leave backfill role.

Working within a part-time job-share arrangement (0.5 FTE), this unique position combines the responsibilities of a Function & Venue Coordinator with hands-on event support duties, providing an opportunity to be involved in all aspects of venue and event operations at one of Holdfast Bay's most iconic venues.

Reporting to the Manager, City Activation, the role encompasses event and venue coordination, client liaison, administration, booking management, and on-the-ground event delivery. As many functions and events occur outside standard business hours, the successful candidate will need to be adaptable and available to support evening and weekend events.

While the position is offered at 0.5 FTE, weekend work at the Level 2 classification is required, and other out-of-hours work may be necessary, including attendance at official meetings outside standard business hours.

What You’ll Do:

As Function and Venues Coordinator, key responsibilities include:

- Coordinating functions, events and venue hire activities from enquiry through to successful delivery.
- Managing venue bookings, scheduling requirements and associated administrative processes.




- Providing exceptional customer service and building positive relationships with clients, community groups, suppliers and stakeholders.
- Preparing event documentation, correspondence, purchase orders, invoices and venue records.
- Promoting Partridge House as a premier function and event venue through customer engagement and marketing support activities.
- Coordinating suppliers, contractors, casual staff and volunteers to support successful venue operations and event delivery.
- Assisting with operational and financial administration, including procurement activities and budget monitoring.
- Supporting the presentation, operation and continuous improvement of Partridge House.
- Working collaboratively within a job-share arrangement to ensure continuity of service and a seamless customer experience.

What You’ll Bring:

You are an organised, customer-focused professional who enjoys working with people and thrives in a dynamic environment.

To be successful in this role, you will bring:

- Experience in event coordination, venue operations, hospitality, tourism, administration or a similar customer- focused environment.




- Strong organisational skills and the ability to manage competing priorities and meet deadlines.
- Excellent communication and stakeholder engagement skills.
- Experience coordinating bookings, schedules, documentation and administrative processes.
- A proactive, flexible and solutions-focused approach.
- Well-developed computer and administrative skills.
- The ability to work both independently and collaboratively as part of a team.
- A commitment to delivering outstanding customer experiences.
- Experience building positive relationships with customers, suppliers and community stakeholders.

What we offer:

- Flexible working options
- Career development opportunities
- Health and wellbeing programs
- Attractive and competitive remuneration
- Recognition of achievements
- Vehicle Salary Packaging
- Paid parental and partner leave
- Employee Assistance Program To Enquire:

To find out more about the role contact Sally Booth on (08) 8229 9980 8229 9980)

How to Apply:

Please submit your application via the City of Holdfast Bay Careers Portal: Current Opportunities | City of Holdfast Bay

Only applications submitted through the Careers Portal will be considered.

To apply, please submit a cover letter (maximum 2 pages) outlining your suitability for the role and a current resume.

Only applicants who address the essential criteria outlined in the Position Description will be considered.

Please quote reference no. R170 on your application.

Applications close at 9am on Tuesday 3 November 2026.

Candidates will be required to undertake DHS Screening.

📌 Function and Venue Coordinator (Glenelg)
🏢 City of Holdfast Bay
📍 Glenelg