Office Administrator | Aspect Plastering Services

Marburg, Ipswich QLD | Full time | $70,000 to $85,000 super

Are you the person everyone relies on to know where everything is?

Our crew is out every day doing high-end plastering across Brisbane. Every job that runs smoothly has someone in the office behind it. That person made sure the materials turned up, the paperwork was right, the invoice went out on time and the phone was answered with a smile.

That's who we're looking for. Our office superstar. ⭐

This isn't a "file some paperwork and watch the clock" job. You'll be at the centre of a growing business, working closely with the directors, our estimator and our project manager, and you'll see the difference you make every day.

About us

Aspect Plastering Services is a family business, established in 2016 with 22 years in the trade behind us. We specialise in high-end residential renovations and new builds, plus commercial and government refurbishment work. We're a team of 12, with 10 in the field and 3 in the office, and we're growing.

We run on proper systems, not sticky notes: AroFlo for jobs, Xero for accounts and Microsoft 365 for everything else. Our office is out at Marburg, with a country view you won't get in a CBD tower and no city traffic on the way in.

What's on offer

✅ $70,000 to $85,000 super, depending on skills and experience

✅ 7:00am to 3:30pm, Monday to Friday, so you're home in time for the afternoon

✅ Monthly RDOs, plus your annual leave

✅ Paid birthday off

✅ Team days, from golf days to weekends away on the islands





✅ A relaxed country office with a view

✅ Real ownership: your ideas for better systems will actually get used

✅ Full training on our systems and a team that has your back

What you'll be doing

Every day is different, but your week will include:

- Inbox and phones: first point of contact for builders, clients and suppliers. Answer promptly, follow through every time
- AroFlo records: set up jobs and keep statuses, notes and attachments up to date, so anyone can open a job and know exactly where it's at
- Invoicing and accounts: raise and send invoices, chase overdue accounts, and prepare supplier invoices and dockets for Xero
- Timesheets: collect and check crew timesheets each week, and follow up anything missing
- Job readiness: make sure materials, deliveries and bookings line up before jobs start, and keep job dates in the calendar
- Quote support: follow up quotes, record wins and losses, and help with smaller quotes as you grow into the role
- Microsoft 365: keep job folders, documents and spreadsheets organised and easy to find
- Marketing and content: create social posts, job photo showcases, flyers and branded documents in Canva, and ask happy clients for Google reviews




- Making things better: spot what's slowing us down and help fix it

? What we're looking for

- Excellent computer skills. You're the one friends call when their laptop plays up
- Confident with Microsoft 365 (Outlook, Word, Teams, OneDrive, SharePoint)
- Strong Excel skills: formulas, clean spreadsheets, and a pivot table doesn't scare you
- Previous office admin experience (construction or trades a big plus)
- Xero and AroFlo experience a bonus, or the ability to pick them up fast
- Canva, content design or marketing experience highly regarded
- Clear, friendly communication on the phone and in writing
- Sharp attention to detail. You notice when a number doesn't add up
- Organised and reliable, and you can juggle priorities without dropping the ball
- Your own reliable transport (we're out at Marburg)

Who will love this job

Someone who gets a kick out of an organised inbox, a spreadsheet that balances and a job that runs without a hitch. You're proactive, you take ownership, and you'd rather fix a problem than pass it on. You want to be part of a small team where everyone knows your name and your work actually matters.

How to apply

Apply through SEEK with

- Your CV
- A short cover letter telling us why you'd be our office superstar, plus one system or process you've improved in a past job

Shortlisted applicants will get a quick phone chat first, then an interview at our Marburg office.

Applications are open to candidates with full working rights in Australia.

📌 Office Administrator | Construction | Family Business | (Ipswich)
🏢 Aspect Services
📍 Ipswich