About The Role

This is an exciting opportunity to help deliver infrastructure that enables better learning environments for Victorian students while contributing to one of the State's largest infrastructure programs.

The Program Advisor, Project Delivery Office supports consistent and effective delivery across school and early childhood infrastructure programs. Working with managers and delivery teams, the role coordinates governance and reporting processes, maintains reliable program information, monitors agreed actions and milestones, and follows up gaps or emerging issues.

The position contributes to practical improvements in systems, templates and workflows that strengthen portfolio visibility and help delivery teams meet their responsibilities. It requires initiative, sound judgement and the ability to coordinate work across teams within established frameworks.Employment type: Full time, Fixed term role Until 30 June 2028

Key Accountabilities

Reporting to the Manager of the Project Delivery Office, the position will support key functions of the Project Delivery Office, including:

- coordinating agreed governance, reporting and business processes that support the delivery of school and kindergarten infrastructure projects
- collating, checking and summarising information from multiple sources to prepare clear and accurate reports, briefs, and documentation
- maintaining reliable program information, registers and trackers to support portfolio visibility, governance and informed decision-making
- monitoring agreed actions, milestones, deliverables and commitments across delivery teams, following up delays, gaps or inconsistencies and escalating unresolved issues where required
- working with managers and stakeholders to support consistent application of agreed processes, templates and reporting requirements
- identifying recurring process issues, administrative gaps or workflow inefficiencies and contributing to practical improvements across delivery streams
- supporting governance forums and decision-making processes through the coordination of papers, inputs, actions and follow-up items
- using sound judgement to prioritise tasks, manage routine issues independently and recognise when matters need escalation
- supporting procurement, tendering and other program processes through coordination, documentation and timely follow-up
- providing administrative and operational support to the Project Delivery Office as required to enable efficient and consistent program delivery

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team. Key Capabilities

- demonstrated experience coordinating program, governance, project or business processes involving multiple stakeholders or teams
- ability to collate, check and summarise information, identify inconsistencies and prepare clear,



accurate and timely reports, briefs and other documentation
- sound judgement and initiative, with the ability to manage agreed workflows independently, resolve routine issues and escalate matters appropriately
- strong organisational skills and the ability to prioritise competing tasks while maintaining accuracy and meeting deadlines
- good written and verbal communication skills, with the ability to work effectively with managers, project teams and other stakeholders
- demonstrated ability to monitor actions, milestones and deliverables, and to follow up proactively to support accountability and delivery
- experience identifying process issues and contributing to practical improvements in systems, templates, workflows or administrative practices
- proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint

Qualifications And Experience

- demonstrated experience in program coordination, governance support, business coordination, project support or a similar role is required
- experience in a capital works, infrastructure, construction or government environment is desirable
- experience preparing governance papers, briefs, reports or decision-making materials is desirable
- demonstrated experience monitoring workflows, following up actions and escalating issues appropriately will be well regarded
- experience implementing practical process improvements or supporting continuous improvement initiatives is desirable
- proficiency in Microsoft Office applications is required
- a relevant tertiary qualification in business, administration, project management, construction, public policy or a related field is desirable, or equivalent experience in a similar role

About The Department The Department provides a wide range of learning and development support and services. The Department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The Department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and early learning facilities. About The Victorian School Building Authority The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand.



We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a significant kindergarten construction program.

About The Division The Project Delivery Division is responsible for delivering one of Victoria's largest school infrastructure programs, creating great learning environments that support better outcomes for students, teachers and communities.

Our teams deliver upgraded schools, early childhood infrastructure and a range of capital improvement programs across the State. Working in partnership with schools, contractors, consultants and government stakeholders, we manage projects through every stage of the project lifecycle — from planning and design through to construction and completion.

We are committed to delivering projects safely, efficiently and transparently while continually improving the way we work. Our focus is on proactive project management, solid governance, effective communication and collaborative relationships that build confidence with our stakeholders.

As part of our team, you will contribute to a division that values accountability, continuous improvement, teamwork and delivering outcomes that make a lasting difference for Victorian communities.

How To Apply To apply, please include a CV and a cover letter addressing the key selection criteria and summarising your skills and experience.

Further Information For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Jacqui McCloy, Manager, Project Delivery Office via (03) 7022 2227 or [email protected]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Friday, 06 November 2026

📌 Program Advisor (Melbourne)
🏢 Department Of Education
📍 Melbourne