About the role

Kongsberg Maritime Pty Ltd is seeking a highly organised and proactive Project Support Administrator to join our Naval Projects team in Henderson, WA. This is a full-time, office-based role supporting the successful delivery of a range of important defence, security, compliance and maritime projects.

Eligibility to obtain and maintain an Australian Government Baseline Security Clearance is essential.

What you'll be doing The Project Support Administrator is responsible for supporting the Project Team in the delivery of key business improvement, security, compliance and project initiatives across the organisation. A primary focus of this role is to support the ongoing implementation, maintenance and continuous improvement of the Defence Industry Security Program (DISP) and ISO 27001, ensuring the business meets its security, compliance and accreditation obligations. Furthermore, the Project Support Administrator will drive continuous improvement within the organisation and ensure that administrative controls within all projects remain compliant with the KM/CM Management System requirements (PP – Manage Projects and Programmes), as well as relevant ABC and Export Control regulations.

The role will provide administrative project support across several active programs and projects, including:

1. Defence Industry Security Program (DISP)

Support the ongoing development, implementation and maintenance of the company's DISP requirements by:

- Maintaining security-related records, registers and documentation.
- Supporting security compliance activities and audits.
- Coordinating actions arising from security reviews, assessments and gap analyses.
- Ensuring key reporting and record-keeping requirements are identified, maintained and controlled in accordance with the DISP framework and company Security Policies and Plans.
- Assisting with the continuous improvement of security processes and controls across the business.
- Supporting stakeholders in maintaining compliance with Defence security requirements.

2. ISO 27001 Under the guidance of the QHSE Manager and Project Manager, support the implementation, accreditation and ongoing maintenance of ISO 27001 by:

- Assisting with ISO 27001 gap analyses and remediation activities.
- Coordinating and maintaining the Information Security Management System (ISMS) documentation.
- Tracking corrective actions and continuous improvement initiatives.
- Supporting internal and external audits.




- Monitoring and reporting progress against ISO 27001 implementation plans.
- Working with business stakeholders to identify opportunities to strengthen information security controls and compliance.

3. Australian Future Frigate Project (Hunter) Provide project administration support to ensure the successful delivery of project outcomes by:

- Assisting in the coordination and tracking of project activities.
- Maintaining action trackers, project plans and quality documentation.
- Supporting project reporting and stakeholder communications.
- Assisting with Australian Industry Capability (AIC) reporting and project deliverables.
- Ensuring project documentation is maintained in accordance with company requirements.

4. Future Projects Provide project administration support to other current and future projects including, but not limited to:

- Shell Prelude
- Landing Craft
- General Purpose Frigate

The Project Support Administrator will also contribute to the Business project reviews, including those with the Product Centres, customer or supplier to ensure effective tracking of project status, finances and quality deliverables are maintained.

What we're looking for

- Familiarity with project management methodologies, including project planning, risk management, and cost management.
- While formal qualifications are beneficial, practical experience working within various projects directly or indirectly (through its supply chain) in the Defence Industry is an advantage.
- Ability to work with our ERP system and other IT software packages such as Word, Excel, Microsoft Project, Microsoft PowerPoint.
- Ability to influence at all levels.
- Strong interpersonal skills and communication skills, both verbal and written.
- Strong planning and organising skills to manage short, medium and long-term activities and deliverables.
- Ability to understand the importance of a good work ethic and remain focused on multiple year projects.
- Self-motivated, and prepared to use their own initiative and able to work independently or as part of a team.




- Flexibility to travel domestically and internationally when required.
- Ability to build relationships that bring together a broad range of talents, experience and perspectives thus promoting the "One Team" approach.
- Acts in a professional courteous manner to our colleagues and Customers always.
- An aptitude for problem solving in a high-pressure environment.
- Compliance with the company's HS&E; policies and procedures and involvement in HSE governance activities.
- Active participation in Business improvement activities.
- Must be able to obtain a National Police Clearance, or currently hold one issued within the last 6 months.

Highly Valued Experiences/Skills and Knowledge -

- Previous active team member within supplier, ISO or internal audits.
- Working knowledge of the Defence Industry Security Program and/or ISO27001.
- Display a genuine interest to work within a company who is supporting the development of Australian Industry Capability and supplier uplift.

Why join us? At Kongsberg Maritime Pty Ltd, you'll be part of a global technology leader delivering innovative solutions to the maritime sector. We offer:

- 35-hour working week promoting work-life balance
- 13.5% employer superannuation contributions above the statutory minimum
- One rostered day off (RDO) per month
- Hybrid working arrangements
- Gym membership assistance
- Company-granted shutdown leave over the Christmas and New Year period
- Career development, training and career development opportunities
- Exposure to high-profile defence, naval and maritime projects
- A collaborative, supportive and inclusive team culture
- Long-term career opportunities within a global technology organisation
- The opportunity to contribute to projects supporting Australia's maritime and defence capability

About us Kongsberg Maritime Pty Ltd is a leading provider of advanced maritime technology solutions, supporting customers worldwide through innovative systems, products and services. As part of the global Kongsberg Maritime, we combine technology, expertise and innovation to deliver world-class solutions across the maritime sectors.

Apply now

If you meet the above criteria and are interested in joining Kongsberg Maritime Pty Ltd, we encourage you to submit your application, including your CV and a covering letter outlining your relevant experience and suitability for this role.

📌 Project Support Administrator (Henderson)
🏢 Kongsberg Maritime
📍 Henderson