The Conference Officer reports to the Manager Office of Executive Strategy (OES). They work closely with the OES Support and Engagement Officer, staff within the Office of Executive Strategy and other teams to deliver productive and strategic engagements at conferences and other events.

They are responsible for assessing conferences and events of strategic value, liaise with conference organisers, develop promotional conference and event materials and lobby for opportunities to promote the work of the company at conferences and events. The Conference Officer is required to attend conferences and events, ensure promotion of these on the company website and LinkedIn, and facilitate public relations opportunities to engage attendees in photos and videos. They are responsible for managing conferences and events budgets providing support to other teams requiring event guidance and planning.

As a team member of the Office of Executive Strategy, the Conference Officer is required to support broader work within this team, including support for Board and governance meetings when required as well as administration and logistical work, including arranging travel and accommodation etc.

The Conference Officer is required to promote and support the vision of the Board, the outcomes of the Vocational Education and Training (VET) Reform program and ensure robust compliance, good governance, fiscal responsibility and adherence to federal requirements.

Responsibilities

In partnership with internal stakeholders and external service providers, with the intent of ensuring compliance with relevant legislative, grant and company compliance obligations, the Conference Officer will:

1.



Deliver an annual Conference Plan for the company, with value of attendance and exhibition fees clearly articulated.
2. Manage the conference and events budgets in a fiscally responsible manner and in line with the financial policies of the company.
3. Develop and prepare conference and event materials and presentations.
4. Actively develop new relationships with stakeholders when attending conferences and events, including managing the set-up of booths, securing speaking opportunities and undertaking promotion activities.
5. Provide advice and support to other teams looking to plan and execute events.
6. Support broader activities and work of the Office of Executive Strategy.
7. Share administration duties including travel and accommodation arrangements for staff with the OES Support and Engagement Officer.
8. Undertake general administration and logistical meeting support as required, including but not limited to the Board and Board delegated committees as well as governance groups.
9. Take on responsibilities and duties of the OES Support and Engagement Officer (when required).
10. Undertake other reasonable duties as required.

Essential Selection Criteria

1.



Demonstrated ability to be versatile and responsive to changing priorities and work in a dynamic team environment.
2. Demonstrated ability to develop and maintain positive relationships with internal and external stakeholders.
3. Strong organisational and time-management skills including the ability to handle multiple tasks.
4. Proficiency in office software (e.g., Microsoft Office Suite, project management tools).
5. High level of discretion, reliability professionalism and attention to detail.
6. Strong interpersonal skills to build and maintain relationships including the ability to proactively and persistently resolve issues as they arise.
7. The ability to work with a sense of urgency and anticipate internal/external stakeholder expectations.

Desirable Selection Criteria

1. Experience working within service-focused private companies and/or public safety and government contexts.
2. Experience in conference and events management.
3. Experience in travel and accommodation bookings.
4. Experience in working with Boards and governance groups.
5. Experience in working with budgets and financial expenditure.

How to apply

Your application should include a CV/Resume of no more than 4 pages and a Cover Letter of no more than 2 pages. The Cover Letter should not repeat information contained in the CV but specifically address the ‘essential’ Key Selection Criteria. Any queries should be directed to the HR and Recruitment Officer at [email protected]. Applications close at midnight, Thursday 5 November 2026.

Applications will be processed as they are received, interviews and appointment may occur before the end date.

📌 Conference Officer (Melbourne)
🏢 Public Safety Skills Australia
📍 Melbourne