Position:

National Talent Operations Coordinator

Contract:

Part time (3 days per week), fixed term until 30 June 2027, with the possibility of extension

Salary:

Competitive package based on experience

Location:

Hybrid – Softball Australia (SA) Head Office, Albert Park, Melbourne

Reports to:

National Talent Pathway Manager

Start date:

As soon as possible

About Softball Australia Softball Australia is the national sporting organisation for softball, with eight member states and territories, more than 23,000 members and over 100,000 players, from grassroots to elite. Our vision is that softball is for everybody, inspiring heroes on the world stage. We do well, we do good, and we have fun.

We exist for our members and govern the sport to ensure integrity, safety, inclusivity and respectful environments at all levels. Softball Australia is an equal opportunity employer committed to equity, diversity and social inclusion.

Help build Australia's next generation of softball stars Every athlete wearing the green and gold started somewhere. Softball Australia is looking for a National Talent Operations Coordinator to make sure our national age-group programs run smoothly, so athletes and coaches can focus on getting better.

You’ll look after the operational side of our pathway programs, including training camps, national championships, domestic tournaments, international tours and preparation programs. You’ll coordinate travel and logistics, support budgets and administration, and keep athletes, coaches, families, state associations and service providers informed every step of the way.





It’s a chance to play a real part in developing athletes and coaches on their way to senior Australian representation, with the road to the LA 2028 Olympics underway.

What you'll do Pathway logistics and travel

Coordinate team travel with SA's travel partner, including flights, accommodation, ground transport, visas and meals

Be the first point of contact for athletes, coaches, performance support staff and SA stakeholders on talent pathway operations and logistics

Liaise with WBSC, tournament LOCs, the AIS and other event stakeholders to secure bookings and meet tournament compliance requirements

Communicate itineraries, travel details and logistics plans to athletes, staff, team managers and volunteers

Manage freight and equipment movements, including customs and international transport

Help collect and maintain athlete documentation such as passports, visas, medical, dietary and consent forms

Review and document team logistics processes, and keep them current with an annual review

Uniforms and equipment

Oversee uniform ordering, sizing, distribution and inventory tracking, in line with SA's Style Guide and partner agreements

Coordinate equipment with suppliers, keep records of issued items and manage replacements and returns

Keep stock at the right levels, complete quarterly stock takes and the annual end-of-financial-year stock take, including value-in-kind (VIK)





Planning and support

Maintain program calendars and daily schedules for camps and tours

Support the National Talent Pathway Manager to deliver international and domestic camps, tours, talent ID events and pathway projects

Run post-event feedback surveys after each camp, tour or tournament

Reconcile financial and corporate card accounts monthly with SA's Finance team

Provide general administrative support to the National Talent Pathway Manager

What you bring

Tertiary qualifications in sports administration or equivalent (desirable), or more than 2 years' experience in a similar role

Exceptional organisation and task management skills, with a high level of attention to detail and accuracy

Strong communication and interpersonal skills, and the ability to work with people at all levels, from athletes and families to international federations

The ability to work under pressure, prioritise and meet deadlines in a fast-paced environment

Confidence following set processes, and the initiative to identify and drive improvements

Strong Microsoft Office skills and an eye for using technology to work smarter

A high level of confidentiality and professionalism

Commitment to SA's values: Unified, Respect, Creative & Brave, and Fun

Bonus points for: experience organising softball or other sporting events.

The fine print

This is a part time (3 days per week), fixed-term position until 30 June 2027, with the possibility of extension

Some work outside normal business hours and domestic and international travel will be required

A current Working With Children Check is

📌 National Talent Operations Coordinator (Melbourne)
🏢 Softball Australia
📍 Melbourne