Provides administrative or office support to nonexecutive employees, departments or functions.n
General Administrative Support
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Jointly accountable for management of a shared mailbox; handling stakeholder inquiries and collaborating with your colleagues to deliver a high-quality service.
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Manage own CTREX & Visa.
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Travel: Liaise with stakeholders as required to book international & domestic travel for department team members as required. Provide support for mobilization/travel to the operating sites using the respective mobilization tool.
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GEP Smart Procurement: Manage GEP Smart purchasing requirements for department.
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Procurement of:
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office materials and ergonomic equipment
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personal protective equipment
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Merchandise
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Catering
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Event Coordination: Assist in coordination of functions for department, town halls, team building events and other activities as required. Scope includes booking venues, equipment,
managing invites/attendees and catering.
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Assist with coordinating office seating plans within department and provide support to facilitate personnel moves.
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Co-ordinate onboarding / offboarding including internal moves
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Digital Support for Microsoft suite
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Visitor access to Chevron facilities
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Communication (internal / external)
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Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials.
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Maintain team leave and out of office calendar.
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Location based building support including but not limited to digital signboards, desk allocations
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Administer team email distribution lists and outlook contact lists.
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Document scanning and management as required by department
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Chevron participates in E-Verify in certain locations as required by law.