Bookkeeper & Finance Operations CoordinatorWe are seeking an experienced and highly accurate Bookkeeper & Finance Operations Coordinator to take ownership of day-to-day bookkeeping, finance administration and recurring billing within a Managed Services Provider (MSP) environment.
This is a hands‐on bookkeeping role first, supported by commercial and operational administration.
The successful candidate will maintain clean and current financial records, complete reconciliations, manage payables and receivables, support payroll and ensure customer, supplier and subscription billing is accurate and complete.Key responsibilitiesMaintain accurate and up-to-date financial records in Xero/HALOEnter supplier bills and allocate each transaction to the correct account, customer, project or cost centreComplete bank, credit card, Stripe and payment-platform reconciliations accurately and within agreed timeframesInvestigate and resolve unreconciled transactions, duplicated entries, incorrect allocations and variancesProcess software, licensing, hardware, cloud, telco and general supplier invoicesRaise and issue accurate customer invoices for recurring managed services, cloud and Microsoft subscriptions, telco services, projects,



hardware and ad‐hoc workPrepare and process payroll accurately and on timeReconcile Microsoft, cloud, telco, distributor and other recurring supplier charges against customer billingAbout youDemonstrated bookkeeping experience, including bank reconciliations, accounts payable, accounts receivable and general ledger maintenanceCurrent and practical Xero experience in a commercial environmentExperience processing payroll and maintaining accurate payroll recordsA solid record of accuracy, attention to detail and completing time‐sensitive financial tasksAbility to identify discrepancies and follow them through to resolutionConfidence communicating with customers, suppliers, accountants and internal team membersAbility to work independently, prioritise recurring deadlines and ask questions promptly when information is unclearAustralian bookkeeping experience and familiarity with GST/BAS record preparationMicrosoft Excel: confident use of formulas, reconciliations, filtering and data checksMicrosoft 365: Outlook, Teams, Word and SharePoint
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📌 Bookkeeper & Finance Operations Coordinator (Melbourne)
🏢 Iconic I.T Solutions
📍 Melbourne