Executive Assistant & Operations CoordinatorUpTrade Alpha is a fast-growing Australian FinTech startup specialising in cryptocurrency research, financial data analytics, and market intelligence.
Our subscription-based platform delivers high-quality market research, investment insights, and data-driven analytics to individual investors, professional traders, UpTrade brokerage clients, and the broader investment community.
We're a dynamic and ambitious team passionate about financial markets, technology, and innovation.About the roleThe Executive Assistant & Operations Coordinator provides high-level administrative and operational support to the UpTrade Alpha research leadership team, ensuring productive daily business operations.
Key responsibilities include managing executive schedules and communications, coordinating research and content delivery, overseeing membership administration, liaising with stakeholders and improving internal processes.
The role aims to streamline operations and reduce administrative workloads, enabling senior researchers to focus on investment research, content development and business growth.Key responsibilitiesManage calendars, meetings, appointments and weekly schedules for the research leadership teamOrganise executive inboxes,



prioritise communications and coordinate follow-upsEstablish structured weekly workflows to improve productivity and time managementCoordinate meetings with internal teams, brokers, clients and external stakeholdersTrack key deadlines, action items and business prioritiesManage administrative processes associated with UpTrade Alpha memberships and subscriptionsCoordinate membership renewals, invoicing, payment follow-ups and client enquiriesDevelop and maintain a centralised research and content calendarCoordinate scheduling for research reports, newsletters, webinars and live sessionsIdentify administrative inefficiencies and implement workflow improvementsAbout youMinimum 3–5 years of experience in an Executive Assistant, Operations Coordinator or similar roleStrong organisational, time management and communication skills, with the ability to manage competing prioritiesProven experience managing executive calendars, inboxes, schedules and administrative workflowsHighly proactive, detail-oriented and capable of working independently with minimal supervisionProficiency in Google Workspace, Microsoft Office and relevant CRM or task management platformsStrong problem-solving skills and experience improving administrative processesExperience in financial services, cryptocurrency, technology or a fast-growing startup is highly regardedExperience with client subscriptions, content scheduling or business operations is advantageous
#J-*****-Ljbffr

📌 Executive Assistant & Operations Coordinator (Melbourne)
🏢 UpTrade
📍 Melbourne