About Sky AccountantsSky Accountants is a trusted, established accounting firm serving individuals, families, and businesses across Ballarat, Bacchus Marsh, and the surrounding Moorabool regions.
We pride ourselves on delivering personalised, professional financial services in a welcoming and supportive environment.
Our Ballarat office is the heart of our client-facing operations, and we're committed to building a team that reflects our values of integrity, community, and excellence.Visit our website to learn more: What We OfferA supportive and collegial team environment in a well-regarded local firmGenuine work-life balance with flexible hours for working parents (2-4 days a week)Competitive remunerationOngoing training and professional development opportunitiesThe chance for regular, ongoing work with a growing firmAbout the RoleWe're seeking a warm, organised, and professional Admin Assistant on a casual basis to be the welcoming face and first point of contact for our Ballarat office.
This is a vital role, ensuring clients feel valued from the moment they walk through our door or call us.
You'll also provide administrative support to our accounting team and help keep the office running smoothly.Key ResponsibilitiesClient Services & Front DeskGreet all clients and visitors warmly and professionally upon arrivalManage incoming calls, and directing enquiries to the appropriate team memberRespond to general client enquiries via phone, email, and in personSchedule, confirm, and manage client appointments using practice management softwareKeep the reception area and meeting rooms tidy and well-presentedAdministrative SupportManage incoming and outgoing correspondence, mail,



and couriersPrepare, scan, file, and maintain client documents in line with firm proceduresAssist with data entry and updating client information in the firm's databaseProcess and receipt client payments as requiredOrder and maintain office supplies and stationeryPrepare meeting rooms including arranging refreshments for client meetingsTeam SupportProvide general administrative support to accountants and the management teamAssist with preparation and collation of documentation for client tax returns and financial reportsSupport onboarding of new clients and maintenance of client engagement lettersAssist with firm marketing activities including social media updates and client communications as requiredAssist with ATO and ASIC compliance tasks and client invoicingAbout YouWe are looking for someone who genuinely enjoys working with people and takes pride in creating a positive first impression.
The ideal candidate will bring:EssentialPrevious experience in a receptionist, administration, or customer-facing roleExcellent interpersonal and communication skills, both verbal and writtenStrong organisational skills with the ability to manage competing prioritiesProficiency in Microsoft Office Suite (Word, Excel, Outlook)Reliable, punctual, and professional presentationHigh attention to detail and accuracyAbility to handle confidential client information with discretionDesirableExperience in an accounting, legal, or professional services environmentFamiliarity with practice management or accounting software XeroIf you're enthusiastic, people-focused, and looking for a casual role that fits around your life, we'd love to hear from you!
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📌 Casual Admin Assistant - Sky Accountants (Ballarat)
🏢 WizeTalent
📍 Ballarat