About the RoleProvide the first point of contact for the organisation and coordinate incoming and outgoing communication, directing to appropriate staff.
Ensure all administrative equipment is operational and scheduling is accurately completed whilst maintaining utmost confidentiality in all tasks.Primary duties and responsibilities.Provide first point of contact for the organisation with a welcoming natureReceiving and distributing mailRecording ingoing and outgoing mail and mailing registerMonitor Australia Post account and stockReceive and distribute faxesReceiving phone calls, directing phone calls and operating 3CX Phone SystemCommunicate clear and accurate messages via Teams/email to relevant staffReceive and distribute OCV Reports and Responses, chasing any overdue ResponsesManage and coordinate multiple Microsoft Outlook CalendarsCoordinate and monitor security keysMonitor and Coordinate stationery suppliesAlways maintain a presentable reception/front office areaEnsure an accurate inventory of stationery is kept and compile stationery purchase requisitions and place orders for requestsPlace and receive stationery ordersCoordinate double parkingCompile first aid audits from houses, place orders and distributeReceive first aid order and coordinate correct supplies for placements according to ordersMaintain and coordinate administrative equipment such as binder, photocopier, phone, laminator, and defibrillatorFilingReceive new employee paperwork, checking all paperwork is submittedCoordinate and issue new employees with necessary equipment – AC ID cardLiaise with current employeesLiaise with Managers and StakeholdersCommunicate via email both with internal employees and external organisationsIdentify and communicate to Manager any issuesEnsure that all relevant legislation and AC polices are abided by and knowledge is currentLiaise with clients including those with Disabilities and be empathetic to client requirements and needsEnsure confidentiality and discretion is used when interacting and fielding phone calls from clients, their families and relativesMinimum Requirements:1 year experience as a Receptionist or in a similar roleHigh level of knowledge in Microsoft Office applicationsExperience in managing multiple calendars and booking/phone systemsWhat is on offer?
Part Time Employment (across 2-3 set days per week) with the flexibility of being available for additional days, to cover annual and sick leave.Work week to be discussed with the applicant – the business operates during the hours of 8:30am – 5:00pm4 weeks annual leave per year (pro rata)Prospect to receive Fringe Benefits Tax (salary sacrifice) on commencement of employment Must have these documents if successfulCurrent Working with Children Check (for paid employment - can be obtained viahttps:// NDIS Worker Check: (can be obtained viahttps:// First Aid Certificate (Provide First Aid; Course Code HLTAID003)National Police Check (this must be obtained viahttps:// LicenceComprehensively insured vehicleTwo professional referencesIf you meet the above criteria and you're interested in contributing to an organisation that values the highest level of quality in everything it sets out to achieve, we want to hear from you!
Please note, applications must include a cover letter addressing above essential criteria and a complete resume including two professional references.Applications close 9am, Friday 23rd October ****.APPLY NOW!!
Allambi Care is an Equal Employment Chance (EEO) employer and welcomes applications from people from Aboriginal and Torres Strait Islander, Culturally and Linguistically Diverse (CALD) backgrounds as well as People With a Disability.We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
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📌 Reception & Office Operations Specialist (New South Wales)
🏢 Allambi Care
📍 New South Wales