Junior to Mid-Level Legal Secretary / Administration Assistant
Lightbridge Lawyers is a boutique law firm based in North Lakes, providing high-quality legal services across conveyancing, wills & estates, commercial law, banking & finance and general legal consulting.
We are seeking a junior to mid-level Legal Secretary / Administration Assistant to join the practice on a full-time basis. This is a high-trust role supporting the day-to-day operation of the firm, with opportunities to assist with entry to mid-level legal work as your experience and capability allows.
Candidates ideally possesses previous paralegal or secretarial experience.
About the Role
You will support matters from intake through to completion, with a particular focus on conveyancing and wills & estates, and play a key role in the day-to-day operation of the firm.
This role is suited to a capable paralegal who is comfortable working independently in a small boutique practice and exercising sound judgement without constant supervision.
Key Responsibilities
Filing and file management, including opening, maintaining and closing files (physical and electronic)
General clerical administration, including scanning, printing, document collation and record keeping
Mail handling, including collecting, sorting and distributing incoming mail, and preparing outgoing mail
Phone and front-of-house support, including taking calls, taking messages, and directing enquiries appropriately
Matter administration support, including assisting with matter setup, basic compliance checks and workflow support
Document support, including formatting, basic drafting assistance, proofreading and preparing correspondence
Client communication support,



including routine updates and information gathering under supervision
Diary management support, including scheduling, bookings and reminders as required
Registry / lodgement assistance (where applicable), including preparing documents for filing and tracking deadlines
Assisting lawyers with entry to mid-level legal tasks appropriate to your experience (training and support provided as needed)
Skills & Experience
Essential:
Junior to mid-level experience in a legal secretary, paralegal, or administrative role within a law firm (or similar professional services environment)
Robust written and verbal communication skills
Excellent organisation, attention to detail, and time management
Ability to work independently with sound judgement
Client-friendly, qualified approach
A minimum education level of high school completion is required for this position.
Australian citizenship or permanent residency is essential for this role.
Desirable:
Experience with Smokeball or LEAP practice management software
Experience in a boutique or small firm environment
Familiarity with Queensland conveyancing processes
Working Arrangement
Full time
On-site office-based in North Lakes with flexibility to work from home on an as-needed basis
Reports directly to the founding Director
Remuneration
$70,000 – $75,000 per annum or commensurate with experience
Superannuation paid in addition
Statutory paid leave entitlements, pro-rated
Start Date
Mid to late November ****
Why This Role Is Different
You will be working directly under the founding Director in a very small office, with an extremely high degree of autonomy. There are no layers of management you will be trusted to manage files, communicate with clients, and take ownership appropriate to your experience.
#J-*****-Ljbffr

📌 Junior To Mid-Level Legal Secretary / Administration Assistant (Queensland)
🏢 Lightbridge Lawyers
📍 Queensland