With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people.
As a CBRE Planner, you will join a newly established Integrated Facilities Management team supporting a global life sciences manufacturer. This is a hands on planning role for someone who understands that a scheduled job is only finished once it is executed , document and closed out to an auditable standard. You will work closely with technicians, subcontracts and client engineering stakeholders to make the right work is done at the right time.
What's in it for you?
Competitive pay
Additional 2 days paid leave for charity
Stable 38 hour week, with some reasonable flexibility around start and finish times.
Ongoing training; technology, equipment, safety, skills.
Career pathway support and access to CBRE facilities and real estate careers
Here's a snapshot of your day:
Planning and scheduling
Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness
Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released
Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability
Coordinate shutdown and planned outage activities with engineering and production stakeholders
Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists
Enforce work order quality: clear scope,



correct functional location and equipment, justified priority and complete closeout (TECO)
Support improvements to asset hierarchy, maintenance plans and task lists over time
Compliance and contractor management
Schedule and track statutory and regulatory maintenance across fire (AS ****), water systems and legionella control, lifts, electrical, HVAC and refrigeration
Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance
Review service reports and completion evidence so that records meet GMP documentation and audit requirements
Reporting and commercial
Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status
Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations
Support purchase order, goods receipt and invoice alignment with subcontractors
Keep the account and client teams informed of upcoming works, risks and supplier issues
The Ideal Candidate
Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance
Working knowledge of a CMMS and of planned and reactive maintenance workflows




Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations
Strong attention to detail and a disciplined approach to documentation and closeout
Confident stakeholder engagement with technicians, subcontractors and client representatives
Advanced Excel skills and proficiency across MS Office
Transparent, professional written and verbal communication
Highly regarded
SAP PM experience, particularly maintenance plans, task lists and order management
Experience in GMP-regulated, pharmaceutical, laboratory or healthcare environments
Exposure to cleanroom or critical environment maintenance
Shutdown planning experience
Familiarity with contractor management platforms and procurement systems
Trade or technical background in a building services discipline
Requirements
Willingness to complete a national police check and site-specific GMP and safety inductions
Current driver's licence (desirable)
Can we inspire you to join us?
Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as:
Uncapped opportunities to develop your career within facilities management
Flexibility and work/life balanced role.
Opportunity to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance.
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📌 Maintenance Planner (Melbourne)
🏢 Cbre Group
📍 Melbourne