Prestons BaptistCare NSW/ACT - Aged Care
Job Description
Are you passionate about making a difference in the lives of older Australians? Do you want to join a supportive and values-driven organisation?
At BaptistCare, we are passionate about supporting older individuals to live well and independently in the comfort of their own homes. We are looking for an office superstar who shares this passion and wants to make a real impact on their local communities.
A comprehensive range of Employee Benefits from health & wellness to professional development opportunities
Supportive team culture where your contributions matter
Join an organisation that values clients and staff
About the Role
Join a supportive team delivering reliable, high-quality client support. You'll respond to enquiries, assist with routine client needs and help coordinate smooth service delivery through accurate administration and strong attention to detail.
About You
Office administration experience, ideally in building, construction or trades
Understanding of building terminology, scopes and minor modification works
Experience preparing, processing and coordinating quotes and documentation
Confident communication with providers, Occupational Therapists, trades and internal teams
Strong attention to detail when reviewing quotes, scopes and documentation
Ability to manage competing priorities, deadlines and requests
Transparent, professional communication and a customer-focused approach
Good numeracy, computer literacy and confidence with administrative systems
Competent in Microsoft Word, Excel and Outlook
Ability to work independently and contribute to a fast-paced team
Enjoy access to salary packaging which may increase your take-home pay, novated leasing, rewards and recognition, programs to support your wellbeing, employee referral program and retail discounts to name a few.
About Us
BaptistCare is a leading purpose-led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services,



disability support and housing. We know that life's challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again. That's what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.
Take the next step in your career and make a meaningful impact every day.
For any questions about this opportunity, please email.
Job Title
Office Operations Coordinator
Job Country
Sydney
Responsibility Area One
Extensive diary coordination
Screen calls, respond to enquiries
Organise agendas for international visitors
Coordinate complex meetings across multiple time zones
Arrange meeting rooms, video conference & conference calls
Expense reports
Filing
Exercise appropriate discretion with confidential and sensitive information
Maintain an effective follow-up system to ensure deadlines and work commitments are met
Other projects as requested
Ad hoc
Responsibility Area Two
Arranging meeting rooms, video conference & conference calls
Ordering catering
Managing temp requests
Regional Contact Lists
Christmas Annual Leave
FBT Expenditure
Amex travel statement reconciliation
Upload announcements and documents to SharePoint
Filing
Post
Exercise appropriate discretion with confidential and sensitive information
Maintain an effective follow-up system to ensure deadlines and work commitments are met
Assist cost control by and use of supplies, services and equipment
Other projects as requested
Ad hoc
Responsibility Area Three
Plan, coordinate and manage high profile international,



regional and local events including location and venue selection, travel, accommodation and operational logistics, budget management, collateral preparation, agenda preparation and collation, catering, coordination of team events and onsite management of the event.
Responsibility Area Four
Booking and co-ordination of all travel arrangements for Management Team, team members, international visitors and others when required.
Booking travel online through our automated system and directly through our travel provider for both domestic and international requirements.
Liaising with regional offices for transfers and accommodation requirements.
Providing each traveller with sufficient and appropriate information including all approval documentation for expense purposes.
Extensive preparation of travel agenda and supporting documentation for management and international visitors.
Required Qualifications
Min 5-7 years Executive Assistant experience supporting senior management
Experience in managing large meetings and conferences
Experience in dealing and negotiating with outside suppliers
Initiative and problem-solving ability
The ability to work autonomously and effectively in a team environment
Advance level of skills with MS Word, Excel, Outlook, PowerPoint
Accuracy and attention to detail
Strong planning and organisational ability
Ability to manage multiple tasks and stakeholders
Experience in managing travel bookings
Ability to interpret multiple sources of data, analyse and provide recommendations
Ability to prioritise and complete tasks on time and in full
Ability to work with tact and diplomacy
Preferred Qualifications
Health Care industry knowledge
SAP experience
Avanos Medical is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.
Location: Sydney | In-person | Casual
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