Admin Assistant Position in Ryde, north-west of the Sydney central business districtOffice AdministratorJoin a fast-paced pharmaceutical organisation in a varied office administration and sales support role.
This is a full-time, office-based position working Monday to Friday during standard business hours.
Please note : you must be an Australian citizen or have PR to apply for this role.
Your new companyThis pharmaceutical organisation is seeking an experienced Office Administrator to support its day-to-day office operations, field teams, sales managers, retailers and consumers.
This is a varied, hands-on chance for someone who enjoys taking ownership, supporting different teams and ensuring an office runs efficiently.Your new roleIn this office-based position, you will provide broad administrative support across the business.
Your responsibilities will include:Managing reception duties, incoming calls, emails and general office operationsProcessing orders and responding to ad hoc requestsMaintaining office records, staff contact lists and internal databasesUpdating the CRM system and preparing weekly KPI reportsCoordinating dispatches, couriers, outgoing mail and document shippingCompleting regulatory forms, filing and administrative documentationCoordinating product replacements and quality assurance returnsProviding stockroom administration and maintaining office suppliesCoordinating point-of-sale materials,



distribution and record keepingSupporting conferences and assisting Key Account Managers and Sales ManagersPreparing sales, quarterly deal, stock-on-hand and other operational reportsSharing and filing artwork and providing remote support to field-based teamsMaintaining kitchen and meeting areasCompleting additional administrative tasks as requiredWhat you'll need to succeedTo be successful in this position, you will have:3-5 years experience in an administration role within a fast-paced, professional environmentStrong Microsoft Office skills, particularly ExcelExcellent written and verbal communication skillsHigh attention to detail and strong organisational abilitiesConfidence learning new systems, including CRM platformsA positive, friendly and customer-focused approachA proactive attitude and willingness to assist wherever requiredStrong problem-solving skills and a commitment to exceptional serviceAustralian working rightsWhat you'll get in returnThis is an excellent opportunity to join a professional organisation in a varied role where you can support multiple areas of the business.
You will work closely with office, sales and field-based teams while building valuable experience across administration, reporting, CRM systems, logistics and operational support.What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to , or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

📌 Admin Assistant (Sydney)
🏢 Hays
📍 Sydney