The Apex Group was established in Bermuda in **** and is now one of the world's largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That's why, at Apex Group, we will do more than simply 'empower' you. We will work to supercharge your unique skills and experience.
Take the lead and we'll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Regional Head of Facilities Australia & New Zealand
Location : Sydney
Description
The Facilities Manager will be responsible for managing the overall day-to-day Facilities management operation, maintenance, security & safety of facilities, equipment, all Real estate negotiations and grounds that are leased / owned or the responsibility of Apex. The ideal candidate will be able to effectively coordinate all facilities management services, Real estate negotiations and projects meetings and other office events. You should be comfortable managing or undertaking the answering of inbound phone calls, distributing mail to employees, and handling outgoing mail. You should also possess a friendly demeanor so you can effectively interact with office visitors and interview candidates.
What you will be doing :
Facilities Management




Management of all Facilities and Real Estate for all office locations in Australia & New Zealand
Point of contact for landlords and in-house clients
Provides oversight and management of the provision of general Facilities Management & Real Estate
Ensure compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings
Understand the components within the lease, and our obligations
Determine needs for space & equipment leases, purchases, and services
Management of the Facilities budgets, both Capital & Operational spend
Negotiate contracts with vendors and maintain vendor relationships
Ensure that projects meet time requirements, specifications, budgets and communication standard
Provides advice and input to decisions regarding overall property strategy, taking into account organic and acquisitive growth plans
Responsible of capacity planning, ensuring adequate office space is provided for Apex employees
Project manages and oversees office relocation, internal moves and refurbishments
Prioritises, coordinates and monitors the completion of work orders for all facility maintenance issues handled by vendors
Ensures that adequate facilities, equipment and furnishings are available and properly maintained
Manage the Car Parks and the Car Parking policy (if applicable)
Maintaining and implementing local House Rules




Work with Facilities & Procurement team regarding selecting vendors for facilities services and hands‐on facility worker duties
Engage with different areas of the business such as Workday, accounts for payments & office orders and HR for HR activities & office events
Manages building access systems
Manages local office related procedures
Good working relationship with the building management team to arrange fire drills and evacuation procedures
Management of policies such as Health & Safety, Physical security, travel, BCP and Site Security Manual
Review Facilities KPIs
Administration and legal
Day to day submission, reviews and approvals of PO's and or invoices within Workday, accounting team, and other administrative work
Keeping records of all PO's and invoices, submitting within Workday for relevant approvals, and sending for payment in timely manner
Submitting annual inventory (Asset list)
Working closely with local HR department
Communicating with attorneys on any legal work
Receiving mail and sending shipments within and outside the country
Health, Safety & Security
Ensures inspections are conducted to verify the facility is in protected operating condition and corrects any issues that are found as appropriate.
Oversees and performs Health & Safety work in accordance with local and national building and maintenance codes
Manage all Facilities faults reported and make sure that all are completed in a suitable timeframe
Others
Organizing corporate events, meetings, directors, and management office visits
Manage the Travel procedure, provide support to staff regarding visas and travel organization
Performs other related duties as assigned
Skills Required:
Minimum of 3 - 5 years in-house Facilities Management & Real Estate e

📌 Regional Head Of Facilities Australia & New Zealand (New South Wales)
🏢 Theapexgroup
📍 New South Wales