Seeking an experienced Maintenance Admin for a 12-month temporary position in Fremantle

Your new company
An exciting opportunity is available to join a well-established organisation and provide maintenance systems and administrative support within a busy technical environment.
Your new role

- Provide day-to-day administration and support for the Maintenance Management System (MMS), assisting maintenance personnel with its effective use.
- Assist supervisors, planners and maintenance personnel with data entry, work order administration, record linking, inspection checklists and maintenance records.
- Monitor MMS work orders and validate information against approved maintenance plans and schedules, supporting accurate completion and close-out of records.
- Provide administrative support associated with maintenance activities and contract management.
- Prepare, review, format and maintain maintenance documents, spreadsheets, registers, trackers, forms, templates and other administrative records.
- Provide document control and records management support using Content Manager, Share Point and other approved systems, including scanning, naming, filing, recording and retrieving documents.
- Coordinate purchase order administration with Procurement and Accounts Payable, ensuring processes are followed and cost centre and account information is correctly allocated.
- Assist with invoice processing, reconciliation and purchase orders, including forwarding approved documentation to Accounts Payable.
- Upload and record invoices and associated information in relevant maintenance and corporate systems as required.

What you'll need to succeed




• Experience in data entry, electronic records maintenance and business information management.• Experience using electronic document and records management systems.• Demonstrated capability across Microsoft 365, particularly Excel, Share Point, Teams and Forms.• Experience preparing and maintaining spreadsheets, registers, reports and administrative records.• Ability to work with multiple stakeholders and provide effective internal customer support.• Solid attention to detail, organisation and accuracy.
Desirable experience• Experience using or administering a computerised Maintenance Management System (MMS/CMMS) or comparable asset or work management system.• Experience with AutoCAD, including opening, reviewing, navigating and completing basic edits to engineering drawings.• Experience with Content Manager or a comparable electronic document and records management system.• Experience with Power BI, maintenance data analysis, KPI reporting and preparation of system or management reports.• Experience within a maintenance, engineering, facilities or asset management environment.
What you'll get in return
This opportunity offers the chance to support a maintenance function in a varied systems administration role. You will also be offered:

- 40 hours per week, Monday to Friday.
- Weekly pay arrangements
- $51.25 + super.
- Parking on site
- Salary sacrifice opportunities

What you need to do now
If you think this role is for you, click 'apply now'. For more information or to discuss other suitable opportunities, contact Gemma Holden on or email .

📌 Maintenance Management System (MMS) Administrator (Western Australia)
🏢 Hays
📍 Western Australia