The Department of Jobs, Skills, Industry and Regions is focused on growing Victoria’s prosperity, building the productive capacity of our economy and increasing participation – by creating more opportunities for people through skills and jobs; helping businesses and industries to thrive; and building vibrant communities and regions. For more information, see the DJSIR Strategic Plan 2023-2027. Our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. The Department welcomes and encourages applications from diverse applicants, including First Peoples, refugees or asylum seekers, people from culturally and linguistically diverse (CALD) backgrounds, LGBTIQ+ people and people with disability. All roles at DJSIR can be worked flexibly and we offer reasonable adjustments for applicants with disabilities.

Executive Assistant – mRNA Victoria

- Salary: $100,894 – $114,476 per annum (plus superannuation)
- Tenure: Fixed term (12 months)
- Usual hours of work: Full time (flexibility may be available)
- Usual work location: 121 Exhibition Street, Melbourne (flexibility may be available)

The Role

mRNA Victoria is seeking an experienced Executive Assistant to provide high-level executive support to the Chief Executive Officer (CEO), mRNA Victoria, and broader corporate support to the team. Reporting to the CEO, you will proactively manage day-to-day operations, coordinate governance activities and assist with the establishment of a new State Company associated with the BioNTech R&D; and Clinical Scale mRNA Manufacturing Facility Project. You will also support travel coordination, grant administration, human resources, recruitment and payroll activities.



The ideal candidate will have considerable experience supporting C-level executives and/or providing business coordination support, with solid organisational, communication and stakeholder engagement skills.

Main accountabilities:

- Provides specialist administrative and corporate support expertise.
- Applies negotiation, persuasion and motivation skills to manage staff and stakeholders.
- Develops and implements operational communication and consultation strategies on specific projects.
- Recommends resource allocation to the immediate manager to meet service delivery priorities.
- Prepares reports, briefs and correspondence on complex issues that impact at program or organisational level.

The Team

The position of Executive Assistant forms part of mRNA Victoria within the Industry, Trade and Investment Group.

The Industry, Trade and Investment Group works closely with businesses locally and globally to grow Victorian jobs, drive innovation and increase Victoria's international competitiveness. The Group supports investment, trade, priority industries, advanced manufacturing, health technologies and medical research.

mRNA Victoria leads the Victorian Government's commitment to establishing a world-class Australian mRNA vaccine and therapeutic industry. It works with domestic and international companies,



researchers and stakeholders to strengthen RNA capabilities and supply chains through investment, research, development, commercialisation and manufacturing initiatives.

About You

You understand stakeholder motivations, needs and expectations and how these influence service delivery. You communicate clearly and concisely, adapting your approach to suit different audiences and presenting information logically to build understanding. You bring strong interpersonal skills and the ability to engage constructively with stakeholders, build effective working relationships and collaborate with colleagues to support organisational priorities.

Further Information

For a confidential discussion, please contact Damian Dewar, Senior Advisor Projects and Investment, on Show phone number or via email at View email address on jobs.careers.vic.gov.au .

The Department is committed to creating and maintaining a child safe organisation. We have zero tolerance of child abuse and are committed to taking the necessary steps to protect children from harm by adopting a preventative, proactive and participatory approach to child safety in accordance with the Child Safe Standards.

Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department.

Please note: We are committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Talent Acquisition Team on Show phone number, or via email at View email address on jobs.careers.vic.gov.au with the position number in the subject line.

📌 Executive Assistant (Melbourne)
🏢 Department of Jobs, Skills, Industry and Regions
📍 Melbourne