Two part-time positions | 15 hours per week each | $50–$55 per hour plus super | Immediate start available
Fully remote — applicants welcome from anywhere in Australia. No office attendance required.
About the role
An established legal practice is seeking two experienced legal secretaries to provide direct administrative and file support to its Principal.
These positions suit capable legal secretaries who enjoy taking responsibility for well-organised files and would value an ongoing role working from home. You will work directly with a Principal with more than 30 years’ legal experience.
Working Hours
Each position involves 15 hours per week, worked over three days of five hours each .
Please nominate your preferred working days when applying. These may include a weekend day, although weekend work is not essential. Working days and start and finish times will be agreed before commencement.
A computer will be supplied, and an immediate start is available. Telephone reception is handled by an external answering service.
Key responsibilities
Open and maintain matters in Clio and keep electronic files and client records organised
Prepare and issue costs agreements, invoices and requests for funds under the Principal's direction
Follow up outstanding documents, client instructions and payments
Manage appointments, court dates, diary reminders and administrative deadlines
Assist with inbox management and follow up correspondence requiring attention
Prepare and format correspondence,
assemble documents and assist with filing and service arrangements as directed
Liaise professionally with clients, courts and other practitioners
Maintain templates, checklists and clear records of outstanding tasks
Undertake basic office accounting, including client billing, maintaining supplier records, preparing supplier payments for the Principal's approval, and keeping office accounts up to date
Trust accounting is handled by a separate bookkeeper and is not part of this role. You will assist with sending requests for funds and coordinating relevant information.
About you
At least five years' experience as a legal secretary, with the confidence to support a Principal directly
Experience with basic office accounting and billing in a legal practice
Clio Grow experience would be highly regarded
Experience in a criminal or traffic law practice would be highly regarded
Robust computer skills, including Microsoft 365, electronic document management and PDF preparation
Confidence using cloud-based systems, learning new software and resolving routine technology issues
Accurate written communication, excellent organisation, attention to detail and reliable follow-through
Initiative and the ability to manage agreed priorities independently
Discretion and professionalism when handling confidential information
A private home workspace suitable for confidential legal work, together with a reliable internet connection
The legal right to work in Australia and the ability to fulfil the advertised working hours