Business Manager - 0.5 FTE Family Leave Replacement

Role

This 0.5 FTE family leave position will work alongside the 0.6 FTE Business Manager, with one shared working day per fortnight to support handover, coordination and continuity. Key responsibilities will include accounts payable, preparation of end-of-month financial documentation, administration of Compass payment functions, maintenance of facilities records in AIMS, and support for occupational health and safety processes. Duties will be allocated collaboratively with the 0.6 Business Manager and Principal.

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

This 0.5 FTE family leave position operates within a shared Business Manager arrangement, working alongside the 0.6 FTE Business Manager.



One shared working day per fortnight will support communication, handover and coordination of responsibilities.

The successful applicant will work collaboratively with the Principal and Business Manager to support the school's financial operations, facilities management, occupational health and safety processes, and general administration.

Finance

- Coordinate accounts payable, including checking invoices, maintaining supporting documentation and preparing payments for authorisation.
- Prepare end-of-month financial documentation and supporting reconciliations in collaboration with the Business Manager.
- Administer Compass payment functions, including setting up payment items, monitoring transactions and responding to family enquiries.
- Maintain accurate financial records and assist with financial reporting in accordance with Department requirements and school procedures.

Facilities and School Resources

- Maintain and update facilities records in the Asset Information Management System (AIMS).
- Coordinate maintenance requests and liaise with contractors and service providers.
- Assist with obtaining quotations, scheduling works and maintaining relevant documentation.
- Monitor outstanding maintenance matters and communicate progress to the Principal and Business Manager.

Occupational Health and Safety





- Support the implementation and ongoing administration of the school's occupational health and safety processes.
- Maintain relevant records, registers and documentation.
- Assist with coordinating inspections, following up identified actions and maintaining contractor induction records.

School Administration and Collaboration

- Provide business management and administrative support to the Principal, staff and school community.
- Maintain accurate records and ensure information is accessible to support continuity across the shared role.
- Coordinate priorities and responsibilities with the Business Manager, providing clear handover of outstanding tasks and matters requiring follow-up.
- Undertake other duties appropriate to the classification, as required by the Principal.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of secure, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recrui

📌 Business Manager (Geelong)
🏢 Government schools
📍 Geelong