About the role

This role owns the day to day finance processing so the books are accurate, up to date and ready for month end. You will run accounts payable, accounts receivable, bank and cash reconciliations, payment runs and payroll in Employment Hero, and give the Finance Manager clean, reliable information when they need it. This is a hands-on processing role. Accuracy matters more than speed, and the Finance Manager needs to be able to trust your numbers without checking every line.

Key responsibilities

- Raise purchase orders in Xero for approved purchases, with the correct supplier, line items, job and GST

- Process supplier bills in Xero accurately, with correct GL codes, tracking categories and GST treatment

- Match bills to purchase orders and delivery or job confirmations before approval

- Reconcile supplier statements monthly and resolve differences

- Maintain supplier records, including ABN checks and bank detail verification

- Raise customer invoices in Xero, including progress claims and deposits where needed

- Apply customer receipts and keep the aged receivables clean





- Follow up overdue accounts by email and phone, and flag problem debtors to the Finance Manager

- Reconcile all bank accounts and credit cards in Xero daily or at least weekly

- Prepare weekly supplier payment runs and ad hoc payment runs for Finance Manager approval

About you

- At least 3 years in an accounts assistant, accounts officer or similar finance role doing full AP, AR and bank reconciliations

- Solid, hands-on Xero experience (bills, invoices, bank feeds, reconciliations, payment batches)

- Has processed payroll end to end in Employment Hero, including STP lodgement and super

- Working knowledge of WIP on project or job based work

- Sound understanding of GST, PAYG withholding and superannuation in Australia

- Confident in Excel (VLOOKUP or XLOOKUP, SUMIFS, pivot tables)

- Organised Outlook user who can manage a shared accounts inbox

- Very high attention to detail, with a track record of accurate work

📌 Accounts Assistant & Office Administrator (Sydney)
🏢 Corporate Technology Services
📍 Sydney