This is a varied, full-time hybrid position suited to someone who enjoys keeping things organised, communicating with clients and supporting a busy professional team. Working closely with the Director and Town Planners, you will assist with the day-to-day administrative operations of the business, helping to ensure projects, client communications, invoicing and office processes run smoothly.
Key responsibilities
- Providing general administrative and office support to the Director and Town Planning team.
- Managing incoming enquiries and maintaining professional communication with clients, councils and external consultants.
- Preparing, formatting and issuing correspondence, reports, fee proposals and other project documentation.
- Assisting with fee agreements and follow-ups.
- Maintaining accurate project records, client files and internal tracking systems.
- Monitoring project progress, updating project trackers and following up on outstanding information and documentation.
- Assisting with the coordination of documents and information required for Development Applications (DAs), Complying Development Certificates (CDCs) Construction Certificates (CC) Occupation Certificates (OC) and other planning matters.
- Managing emails, prioritising tasks and ensuring important deadlines and follow-ups are not missed.
- Supporting general office management and identifying opportunities to improve administrative processes.
About you
- A Certificate in Business Administration or an equivalent recognised qualification (essential).
- Previous experience in an administration or office support role.
- Strong written and verbal communication skills.
- Excellent organisational skills and attention to detail.
- Valuable time management skills and the ability to manage multiple tasks.
- Confidence using Microsoft Office and learning new systems.
- A professional and friendly approach to client and stakeholder communication.
- The ability to take initiative, follow up outstanding tasks and work proactively.
- The ability to work independently, manage competing priorities and meet deadlines when working remotely.
About us
Prestige Town Planning (PTP) is a Town Planning Consultancy providing professional planning advice and services to clients across a range of development projects. We work closely with clients, councils, consultants and other industry professionals to help progress projects efficiently and professionally.
Benefits
- A full-time hybrid working arrangement, combining office-based and remote work.
- The opportunity to work closely with an experienced Director and Town Planning team.
- A varied role with exposure to a range of development projects.
- The opportunity to develop your administration, accounts and project coordination skills.
- A supportive professional environment where organisation, initiative and attention to detail are valued.
📌 Administration Assistant (Gosford)
🏢 Prestige Town Planning
📍 Gosford
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