You will play an important role in managing the everyday administration of the business, ensuring emails are attended to, quotes are prepared, invoices are issued and job information is kept up to date. Working closely with the business, you will help coordinate administrative tasks and support the smooth operation of our facility management, property maintenance and renovation services.
Key responsibilities
- Monitoring, managing and responding to emails
- Preparing, typing and sending quotes to clients and real estate agencies
- Creating and issuing invoices using Xero
- Following up on outstanding quotes and invoices as required
- Liaising with real estate agents, property managers, clients and tradespeople
- Assisting with scheduling and coordinating maintenance jobs and work orders
- Maintaining accurate customer records, job details and electronic filing
- General data entry and office administration
- Providing administrative support for property maintenance, facility management and renovation projects
- Helping ensure paperwork, communications and administrative tasks are completed accurately and on time
About you
- Reliable, organised and able to manage their time effectively
- Confident using computers, email and general office software
- Professional and confident when communicating with clients and suppliers
- Accurate, with solid attention to detail
- Able to work independently, prioritise tasks and meet deadlines
- Proactive, practical and willing to take initiative
- Comfortable managing multiple tasks and keeping things organised
- Experience with Xero is essential
- Previous administration or office experience is preferred
About us
We are a facility management and property maintenance business based in North Albury, providing maintenance services to real estate agencies, property managers and other clients within the Albury region. We also undertake small to medium-sized renovation projects.
Benefits
- Part-time employment, 25 hours per week
- Flexible hours
- A friendly and supportive working environment
- Training and ongoing support
- A varied role within a hands-on facility management and property maintenance business
- The opportunity to take ownership of your role and contribute to the smooth running of the business