Job Description
/n Total Number of Openings 1/n /n Provides administrative or office support to nonexecutive employees, departments or functions./n General Administrative Support /n /n
- Jointly accountable for management of a shared mailbox; handling stakeholder inquiries and collaborating with your colleagues to deliver a high-quality service. /n /n /n
- Manage own CTREX & Visa. /n /n /n
- Travel: Liaise with stakeholders as required to book international & domestic travel for department team members as required. Provide support for mobilization/travel to the operating sites using the respective mobilization tool. /n /n /n
- GEP Smart Procurement: Manage GEP Smart purchasing requirements for department. /n /n /n
- Procurement of: /n /n /n
- office materials and ergonomic equipment /n /n /n
- personal protective equipment /n /n /n
- Merchandise /n /n /n
- Catering /n /n /n
- Event Coordination: Assist in coordination of functions for department, town halls, team building events and other activities as required. Scope includes booking venues, equipment,
managing invites/attendees and catering. /n /n /n
- Assist with coordinating office seating plans within department and provide support to facilitate personnel moves. /n /n /n
- Co-ordinate onboarding / offboarding including internal moves /n /n /n
- Digital Support for Microsoft suite /n /n /n
- Visitor access to Chevron facilities /n /n /n
- Communication (internal / external) /n /n /n
- Document approvals: Coordinate the flow of all documents for approval / signature, including meeting notes & briefing materials. /n /n /n
- Maintain team leave and out of office calendar. /n /n /n
- Location based building support including but not limited to digital signboards, desk allocations /n /n /n
- Administer team email distribution lists and outlook contact lists. /n /n /n
- Document scanning and management as required by department /n /n /n /n /n Chevron participates in E-Verify in certain locations as required by law. /n