Harvey, WA

10-Month Maternity Leave Contract | Part-Time or Full-Time | Possibility for extension or permanency The HR/Executive Administrator provides skilled, confidential support across executive administration, governance, people and culture, office services, communications, events and systems coordination. The role supports the Chief Executive Officer, Board and Management team by maintaining accurate records, coordinating key business processes and contributing to a positive employee experience during the maternity leave cover period.

Key Duties

Governance and Board Support

- Prepare and maintain Board and committee agendas, minutes, action registers and governance records.
- Coordinate statutory, corporate and cooperative compliance records and lodgements.
- Support the Company Secretary and CEO with Board administration, director liaison and follow-up actions.

Executive and Office Administration
- Provide executive support to the CEO, coordinating priorities, projects and follow-up actions.
- Support management of the CEO’s diary, meeting preparation, briefing materials, travel and stakeholder coordination.
- Prepare professional correspondence, reports, presentations and other documents for the CEO and management team.
- Coordinate communication between the CEO, employees, directors, contractors, service providers and external stakeholders.
- Coordinate director liaison and meeting logistics professionally, promptly and confidentially.
- Coordinate procurement, service contracts, office facilities and supplier relationships.
- Administer cost codes, delegated approvals and payment processes for the administration function.
- Identify and implement improvements to administration, records, governance and office processes.

People and Culture Support




- Lead and coordinate the administration team’s day-to-day activities
- Coordinate recruitment with relevant managers, ensuring a professional candidate and hiring experience.
- Coordinate pre-employment checks, onboarding, induction and employee lifecycle administration.
- Administer employee benefits, employment documents, records and correspondence accurately and confidentially.
- Maintain secure, complete and current employee files, contracts, review letters and workforce records.
- Ensure employment contracts and related documents are executed, stored and maintained in accordance with organisational and legislative requirements.
- Support the development and continuous improvement of people, culture, policy and systems initiatives.
- Coordinate workers’ compensation administration and documentation with discretion and care.

Systems, Facilities and IT Support
- Coordinate office facilities, equipment, supplies and day-to-day workplace services.
- Coordinate IT service requirements, system access, equipment, records management, data security and cybersecurity protocols.
- Manage liaison with South Regional TAFE for the James Stirling Place lease.

Communications
- Prepare and distribute regular communications to members, customers and stakeholders.
- Review and maintain Harvey Water’s website, Staff Portal, Facebook and LinkedIn pages, where required.

Sponsorship
- Assess sponsorship requests and recommend allocations in accordance with the Sponsorship Policy.
- Manage sponsorship acquittals, promotion and feedback.

Events
- Coordinate member and stakeholder events, including venues, catering and promotion.
- Coordinate employee events, including venues, catering and promotion.

Other Responsibilities
- Undertake other duties within the scope of the role, as reasonably directed by the CEO.

📌 HR/Executive Administrator (Maternity Leave Cover) (Harvey)
🏢 Harvey Water
📍 Harvey