Description Administration Coordinator 12-Month Fixed-Term Opportunity | Somerton, Victoria About the Role We're seeking a highly organised Administration Coordinator to join our team on a 12-month fixed-term contract, supporting the successful delivery of maintenance and infrastructure works. Based in Somerton, Victoria, this is a full-time, onsite position working Monday to Friday, 7:30am to 4:00pm. Working closely with operational teams, engineers, supervisors and subcontractors, you'll play a key role in keeping systems, records and processes running smoothly. This is a varied role combining administration, reporting, compliance and coordination responsibilities, making it ideal for someone who enjoys working across multiple priorities in a fast-paced environment. Key Responsibilities • Coordinate customer enquiries, work requests and job allocations • Maintain accurate records, reports and project documentation • Support KPI reporting, audits and month-end administration activities • Raise purchase orders and assist with invoice processing • Manage training records, certification renewals and compliance requirements • Coordinate subcontractor onboarding and documentation • Support claims administration and ensure data accuracy across multiple systems • Assist with employee onboarding, depot administration and general office functions • Work closely with operational teams to ensure information is accurate,



current and audit-ready About You You'll be a proactive and detail-oriented administrator who enjoys supporting operational teams and keeping things organised behind the scenes. To Be Successful, You Will Have: • Previous experience in an administration, coordination or project support role • Strong attention to detail and organisational skills • Confidence using Microsoft Office, particularly Excel, and business systems • The ability to manage competing priorities and meet deadlines • Strong communication skills with the confidence to follow up actions and build relationships with stakeholders • Experience using Asset Vision will be highly regarded • A proactive, reliable and collaborative approach to work What's on Offer? • 12-month fixed-term opportunity • Full-time hours of 7:30am to 4:00pm, Monday to Friday • Onsite role based in Somerton, Victoria • Diverse role with exposure to administration, compliance, reporting and operational coordination • Supportive and collaborative team environment • Opportunity to contribute to essential infrastructure services that support local communities • Ongoing training and development opportunities • Career development within a well-established industry leader • A role where no two days are the same To apply for this prospect, click Apply and submit your application online. For more information, please contact [email protected] Reference: 736597

📌 Administration coordinator - fixed term (Australia)
🏢 Downer
📍 Australia