About EMS

Evoke Maintenance Services (EMS) provides concreting, carpentry and civil construction services to mine sites across Queensland.

We are looking for an experienced Project Administrator to join our Mackay team, working directly with our Construction Manager to support the day-to-day administration of our projects.

This is a hands-on role suited to someone who understands the mining industry, is confident dealing with site personnel and takes pride in keeping things organised, accurate and on track.

About the role

You will play an important part in keeping our projects running efficiently, making sure daily reporting, project documentation and compliance requirements are completed accurately and on time.

Working closely with our Project Managers and Supervisors, you will coordinate information from our sites, follow up outstanding actions and help maintain the records needed to support project delivery.

The role also involves tender administration, purchasing follow-ups and assisting with workforce planning.

Key responsibilities

Project reporting and administration

- Prepare and complete Daily Activity Reports (DARs) using information provided by site teams.

- Monitor daily reporting from Project Managers and Supervisors, following up any missing or incomplete submissions.

- Maintain registers for project delays, variations and other key project information.

- Review project folders to ensure documentation is accurate, complete and correctly filed.

- Maintain project records, including site photographs and supporting documentation.

Safety and site compliance





- Review and maintain project safety documentation, including risk assessments.

- Check plant pre-starts for completeness and follow up outstanding items.

- Maintain contractor and personnel compliance records across client systems, including Intelics, ATW and CMS.

- Assist with site documentation, inductions and other project compliance requirements.

Tendering and operational support

- Monitor tender platforms for new opportunities and maintain the EMS tender register.

- Track outstanding purchase orders, supplier quotations and associated follow-ups.

- Assist with workforce rostering, scheduling and resource planning.

- Provide general administrative support to the Construction Manager and project delivery team.

About you

We are looking for someone who is organised, capable and comfortable working in a busy mining services environment.

Ideally, you will have:

- Previous administration experience within mining, construction, resources or mining services.

- A sound understanding of mine site requirements, including inductions, authorities to work and contractor compliance.

- Experience preparing or coordinating daily reports, timesheets, DARs or progress claims.





- Strong attention to detail and the ability to maintain accurate records.

- Confidence communicating with Project Managers, Supervisors, clients and suppliers, including following up outstanding information.

- The ability to manage competing priorities, work independently and see tasks through to completion.

- Strong Microsoft Office skills, particularly Excel, Outlook and Word, with experience using Teams and SharePoint.

- A current C Class driver's licence and willingness to undertake occasional mine site visits.

Highly regarded, but not essential:

- Experience using Intelics, ATW, CMS or similar contractor management systems.

- Familiarity with tender platforms such as SAP Ariba or ICN Gateway.

What we offer

- Market-competitive salary based on experience, plus superannuation.

- Full-time, Monday to Friday position based at our Paget office with 9 day fortnight.

- A varied role with direct involvement in our construction projects and day-to-day operations.

- The opportunity to work closely with our Construction Manager and experienced project team.

- A supportive, locally based team within an established Mackay mining services business.

How to apply

If you have experience in mining or construction administration and are confident managing the detail behind multiple projects, we'd like to hear from you.

Apply with your résumé and a short cover letter outlining your relevant experience.

Applicants must have the right to work in Australia. Employment offers are subject to satisfactory reference checks.

📌 Project Administrator (Mackay)
🏢 Evoke Maintenance Services
📍 Mackay