Scheduler - Inspection & Testing

Firesafe Service & Maintenance Pty Ltd

Bibra Lake, Perth WA

Administration & Office Support

Full Time

Join One of WA's Leading Fire Protection Companies

Firesafe Group is seeking an experienced and highly organised Service & Maintenance Scheduler to join our growing Inspection & Testing team.

This is a pivotal role that sits at the heart of our operations, coordinating routine inspections, testing, and maintenance activities across a field workforce of approximately 20 technicians. Success in this role requires exceptional organisation, forward planning, strong communication, and the ability to remain calm and responsive when priorities change.

If you thrive in a quick-paced environment, enjoy solving logistical challenges, and can confidently coordinate multiple stakeholders to achieve outstanding outcomes, we would love to hear from you.

Key Responsibilities

- Coordinate and manage the scheduling of routine inspections, testing, and maintenance activities in accordance with AS 1851-2022.
- Plan and maintain maintenance schedules well in advance to maximise workforce productivity and service delivery.
- Forecast upcoming workload requirements and proactively identify scheduling challenges and resource constraints.
- Coordinate technicians, subcontractors, equipment, materials, and site requirements to ensure successful completion of planned works.
- Monitor and report on maintenance progress, schedule performance, and outstanding works.
- Communicate effectively with clients, field technicians, subcontractors, and internal stakeholders to ensure all parties remain informed.
- Respond quickly and effectively to last-minute schedule changes,



access issues, breakdowns, and urgent customer requests.
- Drive efficiency, utilisation, and productivity across a field team of approximately 20 technicians.
- Ensure technicians have the appropriate equipment, resources, documentation, and support required to complete works safely and efficiently.
- Develop and maintain strong working relationships with clients, technicians, subcontractors, and colleagues.

What We're Looking For:

Essential Requirements

- Previous scheduling experience within a trade service maintenance, facilities management, or field service environment.
- Exceptional organisational and time management skills.
- Demonstrated ability to plan and coordinate maintenance activities well in advance.
- Strong communication and stakeholder management skills.
- Proven ability to communicate confidently with clients, technicians, and subcontractors.
- Ability to remain calm, professional, and responsive under pressure.
- Strong problem-solving skills and the ability to think quickly when unexpected challenges arise.
- Experience managing multiple priorities and competing deadlines simultaneously.
- High attention to detail and commitment to delivering exceptional customer service.
- Strong computer literacy and administrative skills.




- Ability to work full time Monday to Friday 7:00am to 3:30pm.

The Ideal Candidate Will Be

- A natural organiser who enjoys planning and coordinating complex schedules.
- Proactive and forward-thinking, with the ability to anticipate issues before they arise.
- Comfortable making decisions and reprioritising workloads when circumstances change.
- Solutions-focused and adaptable in a fast-paced environment.
- Motivated by driving team productivity, efficiency, and customer satisfaction.
- A strong communicator who can build positive relationships across all levels of the business.

Benefits

- Permanent Full-Time Position
- Career Development & Ongoing Training
- On-Site Parking
- Weekly Pay Cycle
- Employee Recognition & Awards
- Various Employee Discounts
- Regular Social Events
- Annual Family Day
- Employee Assistance Program (EAP)
- Dogs in the Office on Fridays
- Collaborative Team Environment
- Strong Focus on Positive Company Culture

About Firesafe Group Firesafe Group is a leading provider of Fire Protection Systems to the Construction, Mining, Resources, Commercial, and Government sectors throughout Western Australia.

As an Employer of Choice, we are committed to developing our people, embracing innovation, and continuously improving the services we deliver. Our growth has been driven by our talented team, strong culture, and commitment to excellence, making Firesafe a great place to build a rewarding long-term career.

If you are a highly organised scheduler who enjoys planning, problem-solving, and driving operational success, we would love to hear from you.

📌 Scheduler - Inspection & Testing (Bibra Lake)
🏢 Firesafe Service and Maintenance
📍 Bibra Lake