About the role

We are a small, growing playground construction business with great clients and fantastic, colourful jobs we design and deliver for schools and councils. You will act as the backbone of our sales, compliance, and operations pipeline. You will keep our Pipedrive CRM up to date, track tender requirements, and manage schedules.

You will oversee our onboarding workflows—utilising our digital operational platforms to ready workers and subcontractors, while acting as a reliable point of contact for suppliers and clients.

Key responsibilities

- Maintain and update our dedicated operational systems to ensure all workers and subcontractors are vetted, fully inducted, and compliant before arriving on site.

- Act as a central point of contact to coordinate logistics and exchange information smoothly between suppliers, clients, and internal teams.

- Attend weekly sales meetings to review submitted quotes, log detailed outcomes in Pipedrive, enter new jobs, assign tasks, and compile accurate weekly sales reporting data.

- Coordinate calendars, book upcoming client or team meetings, and systematically update all post-meeting details within Pipedrive.

- Review and update active tender documents,



proactively researching next steps and gathering missing technical details to push bids forward.

- Review and file marketing materials and assist in updating online marketing

- Monitor compliance guidelines for school infrastructure bodies, actively manage company insurances and licences, and track upcoming expiry dates to ensure zero lapses.

About you

- Proven experience as a Sales Administrator, Project Coordinator, or Operations Assistant, preferably within the construction or civil works sector.

- Hands-on experience using Pipedrive CRM or similar to manage pipelines, activities, and reporting details.

- Experience using digital site-readiness platforms, workforce management systems, or subcontractor compliance software, or manual entry in Excel or document files.

- Excellent interpersonal skills with a proven track record of handling communication professionally with clients and suppliers.

- Sharp attention to detail with the ability to track timelines and self-manage tasks effectively.

- Willingness to use new AI software and internet tools to streamline systems

- Willingness to advance, learn, and grow as the business grows with current products and servcies

📌 Tender and Sales Support Administrator (Penrith)
🏢 Aussie Outdoor Design
📍 Penrith