Purpose of the role:
Provided program coordination and administrative support for a national transport operations program, ensuring effective stakeholder engagement, reporting, and project delivery.

Role Responsibilities:

- Managed complex diary scheduling, coordinating meetings, appointments, and events while balancing competing priorities.
- Conducted minute-taking during meetings, documenting key discussions, decisions, and action items, and distributing meeting minutes to stakeholders.
- Prepared, formatted, and distributed correspondence, reports, presentations, and other business documentation.
- Maintained accurate records, databases, filing systems, and company documentation to ensure information was current and easily accessible.
- Provided administrative support to internal teams and stakeholders, managing enquiries,



coordinating logistics, and supporting day-to-day business operations.

Requirements/Key Skills:

- Previous experience in an administrative, office support, or team coordination role.
- Strong diary management and meeting coordination skills, including scheduling appointments and managing competing priorities.
- High attention to detail and accuracy when preparing documentation, maintaining records, and managing administrative processes.
- Solid written and verbal communication skills, with the ability to build effective relationships with internal and external stakeholders.

Sound interesting? Please apply online today!

📌 Project Coordinator (Melbourne)
🏢 Launch Recruitment
📍 Melbourne