Company description:

Closing date for applications is 4th November 2026

Full-time Fixed Term Contract starting February 2027 until November 2027
Location: Sydney (Gadigal), Australia

Rugby World Cup Australia (RWCA) is proud to deliver one of the world's most iconic sporting events — Men's Rugby World Cup 2027. More than a tournament, it's a celebration of Rugby's spirit, Australia's culture, and the power of sport to unite and inspire communities around the world.

Job description:

Rugby World Cup Australia 2027 is seeking a highly organised and proactive Overlay Project Lead to support the delivery of one of the world's largest sporting events. Reporting to the Senior Overlay Manager and based in our Sydney CBD office, you will play a key role in coordinating the planning, design and delivery of temporary infrastructure and venue overlay solutions across Match Venues and Team Bases throughout the tournament footprint. Working within the Tournament Operations team, you will help ensure each site is operationally ready and delivered in line with tournament objectives, venue requirements and project milestones.

This is a hands-on project coordination role supporting the full overlay lifecycle, from site assessments, planning and design development through to installation, operational readiness and decommissioning. Working closely with internal Functional Areas, venue representatives, consultants, contractors and suppliers, you will coordinate project activities, review venue plans and technical drawings, manage schedules and support delivery across multiple venues and workstreams. Success in this role will come from your ability to build strong stakeholder relationships, maintain accurate project documentation, balance competing priorities and deliver practical solutions in a fast-paced, complex major event environment.

Key responsibilities include but are not limited to:

- Coordinate the planning and delivery of overlay and temporary infrastructure requirements across assigned Team Base venues, ensuring alignment with tournament objectives and operational needs.
- Lead site inspections, scoping activities and operational readiness reviews to identify requirements, constraints and delivery solutions for each venue.
- Partner with the Insourced Overlay Managing Contractor (IOMC), venue representatives and suppliers to support design development, implementation planning and project execution.




- Review and maintain venue layouts, operational drawings, technical plans and mapping documentation, ensuring accuracy, consistency and stakeholder alignment.
- Monitor project scope, schedules, budgets, risks and supplier deliverables, escalating issues where required and supporting effective project governance.
- Manage overlay operational support activities including project reporting, action tracking, accreditation coordination, workforce onboarding, travel logistics and stakeholder meeting administration.

Qualifications & Experience

- Minimum 2 years' experience in event operations, venue overlay delivery, infrastructure projects or similarly complex operational environments, with the ability to successfully manage competing priorities and multiple concurrent workstreams.
- Experience supporting the planning and delivery of venue, event or infrastructure projects involving multiple stakeholders, suppliers and operational partners.
- Strong stakeholder management skills, with the ability to build effective working relationships across functional areas, venues, contractors, consultants and service providers.
- Ability to interpret technical documentation, venue layouts, operational drawings, site plans and project schedules, with exceptional attention to detail and accuracy.
- Well-developed project coordination and organisational skills, including experience managing project timelines, deliverables, risks, reporting requirements and tracking tools.
- Strong administrative, written and verbal communication skills, with the ability to prepare reports, facilitate meetings and communicate effectively with a broad range of stakeholders.
- Proactive and solutions-focused, with proven problem-solving capability, adaptability in fast-paced environments and flexibility to travel and work outside standard business hours when required.

We offer:

- Fixed-term contract offering unique exposure to the delivery of a world-class sporting event.
- Flexible ways of working: Enjoy a hybrid work model with four days per week in the office (Monday to Thursday),



transitioning to full-time in the office as tournament delivery approaches.
- Prime CBD location: Work from our modern Sydney headquarters opposite Hyde Park, just a short walk from Town Hall Station and surrounded by great cafés, restaurants and public transport options.
- Wellbeing matters: Access weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support your personal and professional growth.
- Locker room ready: Take advantage of in office showers, fresh towels and premium Dyson hair tools to help you refresh and recharge throughout the day.
- A connected team culture: Join a collaborative and social workplace with regular team events, celebrations and weekly catch-ups that recognise success and foster connection.
- Be part of something extraordinary: Play a key role in delivering the Men's Rugby World Cup 2027, one of the world's largest sporting events, and help create a lasting legacy for rugby in Australia.

Australia's hosting of the Rugby World Cup is a once-in-a-generation opportunity to grow the game, celebrate our people and culture, and deliver lasting social and economic impact. At the heart of our mission is diversity, inclusion, and legacy ensuring Rugby's growth benefits all and inspires a new generation of players, fans, and communities. Join us in shaping an unforgettable celebration of Rugby, culture, and community.

How to apply:

Please submit your CV (maximum 3 pages) outlining your suitability based on the requirements for the role via the APPLY NOW link. Only suitable candidates will be contacted.

In setting expectations, there will be a two-stage interview process in the Sydney office.

All applicants need to be able to obtain their own unlimited working rights in Australia.

We do not accept unsolicited CVs from recruitment agencies and no fees will be payable.

Rugby World Cup Australia is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background and are happy to provide reasonable accommodations during the recruitment process. We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.

📌 Overlay Project Lead (Sydney)
🏢 Rugby World Cup Australia
📍 Sydney