An exciting prospect has arisen to join a leading global financial services organisation as an Executive Assistant supporting a senior leader within their Institutional Equities division. Working in a fast-paced, high-performance environment, this role requires a proactive and highly organised Executive Assistant who thrives by managing competing priorities, complex logistics and senior stakeholder relationships.
This role is a 12-month temporary position due to head count restrictions.
Your new role
- Extensive diary and meeting management across multiple stakeholders
- Coordinating domestic and international travel arrangements
- Managing senior executive schedules and competing priorities
- Processing expenses and AMEX reimbursements through Concur
- Coordinating conference calls across multiple time zones
- Providing busy phone coverage and stakeholder management
- Organising client lunches, events and external functions
- Liaising with reception and concierge teams for meeting logistics and catering
- Preparing internal and client-facing presentations using Microsoft Office
- Supporting visiting senior executives and stakeholders
- Maintaining training records and compliance registers
- Updating CRM systems and coordinating client research requests