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The Australian Maritime Safety Authority (AMSA) is Australia’s national agency responsible for maritime safety, protection of the marine environment, and maritime aviation search and rescue. We are a statutory authority established under the Australian Maritime Safety Authority Act 1990 (AMSA Act).

At AMSA we ensure safe vessel operations, combat marine pollution and rescue people in distress. We work closely with other Australian and international government agencies and related industries, providing valuable advice and expertise to ensure we, and others deliver on our mission.

It is an exciting time at AMSA, as we have recently assumed the full service delivery for the National System for Domestic Commercial Vessels. As we chart new territory, it creates opportunities to engage further and have an even bigger impact on the Australian Maritime industry.

AMSA employs around 400 people across Australia. We offer unique and challenging career opportunities for our employees, who come from a range of diverse backgrounds. Our employees represent our values, and operate in a PROFESSIONAL and COOPERATIVE way; are DEDICATED to our mission and are ACCOUNTABLE for decisions and actions.

Working at AMSA will give you an opportunity to make a real difference and actively contribute towards AMSA’s vision for Safe and clean seas, saving lives.

To learn more about our organisation, our AMSA Values and our people, please visit our website .

ABOUT THE ROLE

Insert key requirements of the role.

Example:

As the Manager Vessel Operations, you will be a senior leader within AMSA’s Operations division. Strategically supporting operations functions of educating and ensuring the domestic and international shipping industries are operating in accordance with the requirements of the respective safety regulatory frameworks.

Specifically, in this role you will have the opportunity to make a real impact and difference to the maritime industry both domestically and internationally. You will be the driver of AMSA’s goals with respect to vessel operations and the alignment of that area to AMSA’s corporate strategy.

The role will see you and your team provide a responsive and hands on approach to solving industry issues. You will be a key liaison with industry, Commonwealth and State/Territory authorities and other relevant domestic and international bodies to promote the application of effective safety system processes in the maritime industry.

Reporting into the National Operations Manager – Central, you will be part of a robust customer focused and results driven team of professionals.

ABOUT THE PERSON

Insert person profile – what’s need to be successful in this position.

Example:

To be successful in this position, you will have solid foundations and management experience within the Australian Maritime industry.

Your knowledge and understanding of international conventions and associated national regulatory requirements will be key to your success. Having your finger on the pulse will excite you; and you will be passionate about providing high quality solutions that minimise impacts or disruptions to vessel operations.

You will be well adept in developing and managing budgets and have experience in the delivery of cost effective solutions.

You will be a natural promoter and influencer, with an ability to engage and network with a variety of stakeholders. You will possess strong presentation, written and verbal capacities and you will be technically qualified.

For a full list of prerequisites and required capabilities for this role, please refer to the position description.

At AMSA, we acknowledge the value diversity can bring to assist us in delivering against our mission to contribute towards ‘Safe and clean seas, saving lives’. We encourage applications from Aboriginal and Torres Strait Islander People, people with a disability and people from other diverse backgrounds. For further information, please refer to AMSA Diversity Plan .

WHAT WE OFFER

Exciting and challenging work which directly contributes to AMSA’s mission, strategy and the impact we make to the community

A collaborative work environment where you can contribute to AMSA’s strong reputation as maritime regulator, through working with dedicated colleagues who provide regulatory oversight to one of the safest maritime regions in the world

The opportunity to work with supportive, passionate and collaborative colleagues and leaders who encourage and support each other to achieve positive outcomes and success

An inclusive workplace with attractive remuneration package, including generous employer superannuation contributions

Employee rewards, recognition and benefits that support workplace achievement and work life balance

Accounts & Admin Coordinator
Location: Brisbane, Australia
deugro was founded in Frankfurt am Main and is the first company of the deugro group, where is has its focus on global project freight forwarding. Every day the industry and deugro face the challenges of the logistics industry and our employees use their expertise to ensure large cargo is transported safely, effectively, and efficiently, through innovative and creative logistical solutions.
Become a part of our talented deugro team, as we look for a Accounts & Admin Coordinator inBrisbane, Australia.

Key Responsibilities:

- Sole responsibility for payment follow-up with customers via email / phone calls, when necessary, as per agreed timelines
- Follow up with sub-contractors for monthly SOA and missing invoices when necessary
- Supporting operational staff in financial management (Supplier Invoice bookings & Client billing) assigned to her in branch directly by the operations team led by operations manager or branch manager
- Ensure branch for monthly file closing / reporting
- Support branch manager in admin tasks of the branch
- Ensure operational protocols and procedures setup are diligently followed

- Should ensure availability and participation in all operational meetings as and when required and support sales, business development and branch management meetings upon request
- Provide support to country finance team in matter of payment follow up and cash flow management
- Ensure all company policy, routines and standards are followed
- Follow any lawful directions given by the management

Skills, knowledge and expertise:

- You will have a minimum of 2-3 years experience in an accounting role
- Bachelor's degree in Accounting, Finance, or related field, with prior experiences in the freight forwarding industry preferred
- MS Office experience: MS Word, MS Outlook, MS Excel, MS Power Point
- Strong verbal and written communication skills; and PC skills

What makes us the ideal choice?
A family-owned company established in 1924, has evolved into a leading global specialist in project freight forwarding. Our expertise spans various cargo types including break bulk, out of gauge, dangerous goods, and oversized shipments. Complementing our core services are affiliated entities specializing in transport engineering solutions, global ocean transportation, and specialized transportation assets.
We take pride in our commitment to employees, offering opportunities for long-term career growth, hybrid work arrangements, and flexible scheduling options.
We eagerly seek candidates who possess enthusiasm, passion, and innovative thinking, valuing their ability to translate ideas into action through dedication rather than solely relying on their resume or career history.
We value diversity and welcome all applications - regardless of gender, nationality, ethnic or social origin, religion, disability, age and sexual orientation.

deugro Projects (Australia) Pty Ltd
Arpitha Bairapatna Giriyappa
Level 4 / 303 Coronation Drive, Milton, QLD 4064 AUS

Possibly The Most Awesome Full Time Project Admin/Coordinator Job Ever

How ‘bout we skip right ahead to the juicy part? Our business is located in Wilston, Brisbane. We are biased — but we are pretty sure we are the most awesome team to work with, ever. And we really passionate about investing in our people (you will see what we mean when you check out our website). Honestly, the job is not all roses and puppy dogs — there is some good news and there is some bad news.

Let’s get the bad news out of the way first:

· The tempo is full on! If you like a fast pace work environment with on the fly decision making, you’ll be in your flow. However, if you are seeking a job where you can wait for problems to fix themselves, play the blame game or not manage your time then this is no longer the “Most Awesome” full time Admin/Coordinator job ever, it is now the “suckiest” Admin/Coordinator job ever.

· Review point 1.

Now let’s talk about the good stuff:

· Your office is on the third floor. Just think of the amazing cardio you will get walking up two flights of stairs every day - yeah, that’s right, basically a free gym membership comes with the job! Okay, so that part is maybe not the greatest, but there are some (truly) great things.

· The work is fun, fresh and dynamic. You will be working directly with our Project Manager and assisting him with a mix of projects and support.

· We aren’t big on stress. So, while we will expect you to work efficiently and get things done, we focus on open communication and getting things done right the first go around.

· You will experience things, do things, and make decisions on things that no big stuffy company would ever allow you to do.

· You don’t need to be skilled at ping pong or laser tag or bowling or escaping a room or dressing up in fugly clothes and singing Bohemian Rhapsody on Karaoke (Our ping pong skills are improving!), but you will likely be doing all of those things. Every few months we do something fun or goofy or both as a team.

Now, let’s talk about the job requirements:

· You need to be the type person who gets joy out of getting things done. Every day, you will bang out a list of stuff. Fun stuff. Important stuff. Necessary stuff.

· You will be on the computer a lot. So, an understanding of email, navigating the web, and other computer-based stuff will be necessary

· You will be on the phone a lot. So, you need to enjoying talking with people and giving/getting direction.

· You need to be a person who loves to deliver remarkable experiences to our customers. You know, you need to be someone who feels good by making them feel good

· You need to nail down the details. You don’t need to race through work and get things done half arsed (we figured that one out ourselves). We need you to take the time to get them done right.

· We want you to be meticulous in your work. If you are shy or quiet (which actually sounds perfect for us) that is totally cool. We are not looking for the life of the party…in fact, quite the opposite. We are looking for a good, fun person, who gets shit done. (Oh and we occasionally swear at the office…not much…but sometimes a joke is only funny with an F-bomb).

Typical daily activities include:

· Keeping customers in the loop

· Scheduling trades

· Ordering materials and equipment

· Meeting financial targets

Basically making sure that the right people and the right materials are in the right place at the right time.

We are looking to bring our new colleague on board as soon as possible, but we will spend the necessary time to find the best fit both in abilities and culturally. One thing that will give you a BIG leg up (but is optional) is to send a quick video in along with your resume. In your video tell us why you think you’re perfect for this job and why you will rock this position. This is purely for us to get a sense of your personality. And if you decide not to send a video (that’s ok), please tell us why you chose not to send in a video.

We think outside the box by redefining recruitment.

Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.

Synergie Australia is seeking an AO3/1 Business Support Officer for a trusted Queensland Government client located in Cannon Hill.

The important parts:

Pay: $50-$55 + Super

Hours: To be confirmed

What you will be required to do:

You will support a trusted Queensland Government client located in Cannon Hill by accurately processing Field Staff labour costing information. This is a high-volume data entry role where speed, attention to detail, sound judgement and the ability to meet recurring deadlines are essential.

Process a high volume of labour costing entries accurately and efficiently

Review timesheets and identify and resolve errors before entering data into the system

Organise and prioritise allocated work to contribute to team deadlines

Respond to internal queries clearly and concisely using email and Microsoft applications

Research information, investigate discrepancies and apply sound problem-solving skills

Work effectively both independently and as part of a collaborative team

To be successful in the role you will:

Demonstrated experience in high-volume data entry

Strong attention to detail and the ability to work accurately in a rapid-paced environment





Effective written and verbal communication, time management and problem-solving skills

What’s on offer for you:

Queensland Government assignment

Supportive team environment with meaningful work contributing to organisational objectives

Synergie Australia delivers a full 360º recruitment solution, consisting oftemporaryandpermanent recruitment services, and more.Safetyis of the highest priority, and Synergie Australia prides itself on fostering a culture that champions guidance and care in the workforce.Beyond recruitment, Synergie Australia is motivated to improve everyday standards within the working landscape so people can thrive today, and in the future. This approach delivers real change to communities by improving workplaces, local economies, inequalities, and changes to the climate. If you aspire for better, let’swork together.

If you’re ready, click apply now or contact our branch on

Synergie Australiaconnects people with safe, rewarding work across Australia. From temporary roles to permanent opportunities, we support youat every stage of yourcareer. Learn more and view current opportunities at

4001 Central Plaza Cedar Pacific Investment Management Pty

Posted 1 day ago

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Job Description

Legal Administrative Assistant

• Remuneration based on experience.

The Company

Since commencing operations in 2015 Cedar Pacific has established its reputation as a leading Investment Manager. Cedar Pacific has a proven track record in developing and managing assets in the Living Sector such as Purpose-Built Student Accommodation (PBSA) and has recently announced a partnership for an ESG-focused Build-to-Rent Program. Cedar Pacific is committed to sustainable development practices and excellence in construction which has facilitated our diversification to the wider Living Sector. We pride ourselves on fostering a cooperative and dynamic work environment where employees are encouraged to grow both personally and professionally. Cedar Pacific strives to be an employer of choice.

The Role

We are seeking a highly organised office administrator who can work independently to join our investment management business. This person will have a focus on supporting the Legal and Compliance Manager, but the role will encompass office administration duties across all facets of the business.

Some of your key responsibilities will include:

• preparing various business documents

• maintaining legal files and correspondence

• complete all necessary regulatory filings including to ASIC, APRA and ACNC

• physical and electronic filing

• updating contract and compliance registers

• supporting corporate meetings and other commercial processes to meet our compliance needs

• facilitating annual staff compliance training and training registers

• maintaining office supplies, WPHS needs and office maintenance

• supporting the ad hoc needs of our executives

• oversee some online portals that support the running of the office.

The Candidate

You will have the following:

• Proven experience in administration roles

• Currently completing study in law (or something relevant) or experience in a previous legal role is advantageous but not necessary

• Proficiency in MS Office including experience in email and diary management and demonstrate the ability to build and maintain strong working relationships with stakeholders from all levels of an organisation.

• Be self-motivated with a desire to learn new systems, a strong work ethic, and demonstrate the ability to effectively deal with sensitive and confidential issues.

• Excellent organisational skills, attention to detail, and the ability to multitask effectively.

• Excellent verbal and written communication skills to liaise effectively with internal and external stakeholders.

• Capability to work autonomously and take a proactive approach to resolve potential issues.

Some of the Benefits

• Attractive remuneration package including the opportunity for a discretionary bonus.

• Potential to WFH 1 day per week following probation period.

• Study leave and assistance following the probation period.

• Generous Parental Leave Policy including superannuation payments.

• Health and Well-Being Initiatives

• Continuous training and development opportunities

The recruitment process will be a series of interviews. Applicants with Australian working rights need only apply.

Please note, that if you are successful in securing a role, you will be subject to police and bankruptcy checks as part of our standard recruitment process.

Please contact if you would like to apply.

Zylo has teamed up with a well established law firm committed to providing exceptional legal services to their clients. We are seeking an ambitious Legal Administrative Assistant to join their Brisbane team.

Job Description:

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join their team in Brisbane. The ideal candidate will provide essential administrative support to our legal department, ensuring smooth operations and efficient workflow.

Key Responsibilities:

- Document Management: Prepare, scan, and file legal documents, ensuring accuracy and confidentiality.
- Calendar Management: Coordinate attorneys' schedules, book appointments, and manage travel arrangements.
- Research: Conduct legal research using various databases and resources.
- Communication: Handle incoming and outgoing calls, emails, and correspondence professionally.
- Database Management: Maintain and update client and case information in our legal database.
- Billing: Assist in the preparation and processing of legal invoices.
- Administrative Support: Provide general administrative tasks, such as photocopying, scanning, and filing.

Qualifications:

- Ideal for a current law student able to commit to full time employment.
- Previous experience in a legal administrative role preferred.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- Supportive and collaborative work workplace.

If you are a motivated and dedicated individual looking to contribute to a thriving legal team, we encourage you to apply.

To Apply:

Please submit your resume online, email to or call for a confidential discussion.

Executive Assistant – Group Executive, Improvement, Strategy & Corporate Affairs

Make a meaningful difference with us

We're looking for someone who wants to make the world a little better through small moments that leave big impacts.

As an Executive Assistant , you will provide high-quality, proactive and confidential executive support to the Group Executive, Improvement, Strategy & Corporate Affairs. This is a pivotal role that contributes to the smooth operation of the portfolio through exceptional coordination, communication, organisation and follow-through.

Please note, this position is a Full Time, Permanent Opportunity based at our corporate office in Ann St.

Your part in our UnitingCare team:

- Provide proactive, professional and confidential executive support that enables the Group Executive to operate effectively across a complex and high-profile portfolio.
- Manage a complex diary, inbox, meeting commitments and forward schedule, ensuring time, priorities and follow-up are well coordinated.
- Coordinate Executive Leadership Team, senior leadership, Board and governance meeting requirements, including papers, presentations and briefing materials.
- Keep track of actions, deadlines and emerging priorities, anticipating what is needed and ensuring commitments are followed through.
- Work closely with executive assistants, senior leaders and stakeholders across UnitingCare to coordinate meetings, communications, actions and next steps.
- Coordinate workshops, events, functions and meetings that support portfolio priorities and effective engagement.
- Act as a trusted point of coordination across the portfolio, helping to connect information, priorities and actions so things run smoothly.
- Support purchasing card administration, approvals, invoices and other business unit administration requirements.
- Contribute to the continuous improvement of executive and administrative processes.

What makes a difference for us?

- Significant experience providing executive support to a senior executive, general manager, board, committee or senior leadership function.
- Demonstrated ability to manage complex diaries, correspondence, competing priorities and time-sensitive workflows.
- Exceptional written communication skills, including experience preparing correspondence, reports, presentations, agendas, minutes and briefing papers.
- High level of discretion, professionalism and confidentiality.
- Exceptional attention to detail and the ability to connect the dots across priorities, people, information and actions in a complex executive environment.
- Strong organisational skills and the ability to stay calm, responsive and effective in a fast-paced workplace.
- The confidence and judgement to build trusted relationships with executives, senior leaders, executive assistants and stakeholders across the organisation.
- A genuine alignment with UnitingCare’s mission and a commitment to contributing to a respectful, purpose-led team culture.
- Advanced Microsoft Office skills, including Outlook, Teams, SharePoint, PowerPoint and Excel.
- Confidence to satisfy the relevant probity checks required by legislation or policies. This may include:Nationally Coordinated Police CheckRight to Work in Australia

Highly Regarded

- Qualification in Business Administration, Governance, Communications, Project Coordination or a related discipline.
- Previous experience supporting health and aged care businesses, consulting, strategy or project management teams

What makes a difference for you?
The opportunity to be part of the second-largest Queensland employer who has been leading by example for more than 100 years. Joining our team, you’ll be welcomed as part of the UnitingCare family. We’re a proud not-for-profit with more than 16,500 staff and 9,000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital.

Adaptable work arrangements to support work-life balance

Access to salary packaging, meal and entertainment benefits - up to $15,900 per year tax free as well as up to $2,650 of your pre-tax income to pay for meal and entertainment benefits. To learn more about this benefit watch the video via the SalaryPackagingExplained link

A recognition and rewards platform , providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs

12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months’ service, in addition to the government scheme

Diversity and inclusive leave , offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events

Career development opportunities to challenge yourself, grow and make a meaningful difference

A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others

Child safe, Child friendly

UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:

provide welcoming, safe and nurturing services for children

implement measures to prevent child abuse and neglect within our services

appropriately and immediately address child abuse and neglect if it does occur

abide by the Child Safe Standards and adhere to the Reportable Conduct Scheme

Diversity & Inclusion

Our approach is simple– everybody iswelcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values.We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity.Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.

We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.

Commitment to Safeguarding

We are committed in creating services and workplaces that are welcoming and safe for every person. We work together to protect children, young people, adults and the elderly from harm within our services and the communities we support. We speak up for their safety to ensure their voices are heard. Our recruitment and workplace practices reflect our dedication in preventing abuse, harm and exploitation across UnitingCare.





About the latest Administration coordinator Jobsin Brisbane !

We have an exciting opportunity for an Executive Assistant to join KPMG’s Leadership Support Team in the Brisbane office on a full-time basis. Supporting a number of local and virtual Partners, you will provide reliable, proactive and skilled executive support that helps senior leaders stay organised, connected and focused on their priorities.

This is a broad and visible role for an experienced Executive Assistant who enjoys building trusted relationships, coordinating competing priorities and contributing to a positive, professional and well-connected office environment.

Key Responsibilities

- Join the Leadership Support Team and collaborate with the network nationally,
- Provide high-level executive support to several Partners,
- Proactively manage workflow including proactive diary and inbox management, organising internal and client meetings, arranging travel & preparing documents on behalf of the Partners.
- Greet and build relationships with clients, providing a positive KPMG experience, including managing client meeting rooms and bookings.
- Assist with business development initiatives by contacting target clients on behalf of Partners.
- Manage strong professional relationships to senior internal and external stakeholders and their EAs.
- Organise, manage, and run internal and external events.
- Manage systems to ensure up to date versions.
- IT co-ordination and assistance.

How are you Extraordinary

You will bring a combination of the following skills and experience:

- 2-3 years' experience in an administrative or Executive Assistant position.
- Exceptional written and oral communication skills, demonstrating confidence, strong personal presentation skills and the ability to liaise at executive levels.
- A strong sense of accountability and a commitment to delivering quality outcomes.
- Outstanding organisational skills, a strong ability to prioritise competing demands and the ability to manage multiple deadlines.
- Strong attention to detail and proactive.
- Intermediate to high level skills in Microsoft Outlook, Word and PowerPoint, with other skills also considered favourably.

Additional Information

KPMG is a professional services firm with global outreach and deep sector experience. We work with clients across an array of industries to solve complex challenges, steer change and enable growth.

Our people are what make KPMG the thriving workplace that it is and what sets us apart is that we know great minds think differently. Collaborate with a team of passionate, highly skilled professionals who’ve got your back. You’ll build relationships with unique and diverse colleagues who will provide you with the support you need to be your best and produce meaningful and impactful work in an inclusive, equitable culture.

At KPMG, you’ll take control over how you work. We’re embracing a new way of working in many ways, from offering flexible hours and locations to generous paid parental leave and career breaks. Our people enjoy a variety of exciting perks, including retail discounts, health and wellbeing initiatives, learning and growth opportunities, salary packaging options and more.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact the Talent Attraction Support Team .

At KPMG every career is different, and we look forward to seeing how you grow with us.

Welcome to Exant Advisory: where new ideas flourish and careers thrive.

Are you ready to shape the future of business and make a real difference in the lives of clients? At Exant Advisory (Exant), we believe strong relationships, collaboration, experience and new thinking are the keys to lasting success—for our clients, our team, and you.

Exant combines the multi-disciplined specialist knowledge expected in a top-tier firm with the approachability and care factor of an independent firm.

Exant Advisory is a relationship-focused firm, combining over 40 years’ experience with new thinking to deliver practical, tailored solutions across accounting, audit, business advisory and business consulting, corporate finance, HR & IR consulting, outsourcing, superannuation, tax and wealth management.

With 14 partners and more than 160 professionals, we collaborate closely with clients to develop bespoke strategies, drawing on our deep expertise and forward-looking approach. We prioritise people and relationships, investing in the ongoing success of our clients, our team, and the wider community.

Experience. New Thinking.

Who we’re looking for

We are currently looking for an enthusiastic, energetic and motivated Client Services Assistant with bi-lingual skills to join one of our Business Services teams. This team has a strong Korean client base and will require bi-lingual skills (Korean / English) to be successful in this role.

About the role

As an Admin Assistant your role is critical to ensuring the delivery of high-quality outcomes for clients. The role may include supporting colleagues to achieve deadlines, finalising outgoing items, dealing with external and internal stakeholders, delivering technically correct information, following, and offering feedback on procedures or systems and communicating professionally to all levels of staff. The position also forms part of the relief and support structure that is necessary for the overall completion of administrative duties within the firm.

- Formatting of documents such as client letters, proposals and collations. A high attention to detail regarding all outgoing items and a focus on improving the quality of internal documents.
- Coordination and processing of the billing function for clients, in line with standards and templates for billing.
- Preparation of all correspondence required including business letters, invoices, reports, articles and proposals, in accordance with established templates.
- Coordination of the Out-For-Signature and lodgement process (e.g. ATO)
- Preparation of electronic or physical collations in a timely, organised and efficient manner. A view towards decreasing the use of physical materials and moving towards a more electronic environment.
- The updating, archiving and maintenance of accurate electronic data within various software platforms. An adherence to current procedures with a view towards continually offering constructive feedback.
- Communication with the ATO in relation to basic client matters (for example, setting up payment arrangements, obtaining remissions, lodging due date extension, etc.).
- Provision of support to Reception by answering incoming phone calls, taking messages, answering queries, welcoming guests and maintaining meeting rooms. Maintaining a professional and welcoming demeanor when dealing with internal and external stakeholders.
- General administrative duties necessary for the smooth operation of the office, including but not limited to upkeep of kitchen and meeting rooms, reception cover and providing administrative cover elsewhere when required.

About you

The qualities and qualifications we’re looking for include:

- Excellent English and Korean speaking & writing skills are essential
- Demonstrated administrative experience, preferably in a public practice environment
- Experience with Xero Practice Manager preferred
- Strong attention to detail and accuracy of work
- Flexibility to perform different and varied tasks
- The ability to work under pressure and effectively manage time and prioritisation of tasks
- Motivated to work as part of a team in addition to completing individual regular tasks
- Strong problem-solving skills
- Excellent interpersonal skills, including the ability to consult with peers.
- Extensive experience with Microsoft Suite.

Discover the benefits of working at Exant

At Exant, your talents are nurtured, your ambitions are celebrated, and your well-being is our top priority. As a valued member of our team, you’ll experience more than just a job—you’ll find a supportive environment where professional growth and personal fulfillment go hand in hand. From opportunities for ongoing learning to a culture that champions balance and innovation, Exant is dedicated to empowering you every step of the way. Explore the unique advantages of joining our community:

- Employee assistance program
- Flexible arrangements
- Volunteering opportunities
- Employee referral program
- Charity and community events
- Social club and activities
- Discounts on products and services
- Learning and development programs
- Study assistance
- Parental leave payments
- Years of service rewards
- Recognition rewards

Join Us—Shape Your future with Exant

We invite you to discover the opportunity to join a team that challenges the status quo, drives positive change, and makes a real-world impact every day. Whether you’re just beginning your career or looking to reach new heights, Exant is where your future can flourish.

Experience New Thinking. Experience Exant.

Davidson is partnering with a well established Australian organisation with a significant national footprint and diverse business operations.
Operating within a fast paced and commercially focused environment, the organisation continues to grow and evolve, creating the need for a highly capable Executive Assistant to support two key members of the Executive Leadership Team.
This is a newly created position and an opportunity to establish a strong executive support function from the ground up.

About the Company

Davidson is partnering with a well established Australian organisation with a significant national footprint and diverse business operations.
Operating within a fast paced and commercially focused environment, the organisation continues to grow and evolve, creating the need for a highly capable Executive Assistant to support two key members of the Executive Leadership Team.
This is a newly created position and an opportunity to establish a strong executive support function from the ground up.

About the Role

We are seeking an experienced Executive Assistant to provide high level support to the CEO and CFO.
This role is suited to someone who is confident taking ownership of the day to day operations surrounding senior executives. You will be expected to manage priorities, create structure, anticipate requirements and ensure both executives are able to remain focused on strategic and commercial priorities.
You will operate as a trusted extension of the CEO and CFO, managing complex schedules, communications, stakeholders, travel and broader executive requirements with confidence and discretion.
Key responsibilities will include:

- Proactively managing complex diaries, meetings and competing priorities

- Taking ownership of the day to day organisation and coordination of the CEO and CFO

- Anticipating requirements and resolving issues before they reach the executives

- Coordinating domestic and international travel, itineraries and associated logistics

- Preparing presentations, reports, correspondence, agendas and briefing materials

- Managing actions, follow ups and key commitments across the business

- Acting as a professional first point of contact for senior internal and external stakeholders

- Supporting executive meetings, leadership forums, events and business functions

- Assisting with strategic, operational and finance related initiatives

- Establishing effective systems, templates and processes within a newly created EA function

- Managing sensitive and commercially confidential information with absolute discretion
About You You will be an established Executive Assistant who is confident operating independently and managing the day to day requirements of senior executives without needing significant direction.
You understand that robust executive support goes beyond diary management. You are comfortable making decisions, managing competing demands, protecting executive time and building effective working relationships across all levels of a business.
We are looking for:

- Significant experience supporting C Suite, CEO, CFO, Managing Director or equivalent senior executives

- Strong experience managing complex diaries, priorities and executive workflows

- Confidence taking ownership of an executive’s day to day operations

- Proven ability to anticipate requirements and operate proactively

- Strong judgement and the ability to make decisions independently

- Experience establishing or improving executive support processes and ways of working

- Excellent written and verbal communication skills

- Strong stakeholder management and relationship building capability

- A polished and professional presentation style

- High levels of discretion, maturity and confidentiality

- Strong commercial awareness and understanding of business operations

- Experience coordinating travel, events, meetings and executive projects

- The ability to remain composed and organised within a fast paced environment
The Benefits
- Newly created role with the opportunity to shape and establish the executive support function

- Direct partnership with the CEO and CFO

- High level of autonomy, trust and ownership

- Broad exposure across strategic, commercial, financial and operational priorities

- Opportunity to work within a fast paced commercial environment

- Varied position extending beyond traditional executive administration

- Permanent opportunity offering long term stability and career development
To learn more about Davidson, visit davidsonwp.com .

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📌 Hybrid Accounts & Admin Coordinator (Brisbane)
🏢 Bradken
📍 Brisbane