The Organisation

The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. ASIO’s people are ordinary Australians but they do extraordinary things - they are our most important asset.

To be successful, we need talented people who are highly capable, dedicated, adaptable and resilient.

At a time when Australia’s security environment is dynamic, diverse and degrading, our work is more significant than ever. Join the mission and make a difference every day.

The opportunity

Be part of the team that delivers critical executive support to a First Assistant Director-General at ASIO. As an Executive Assistant, you will be a strategic link in assisting senior leaders to focus on protecting Australia’s national security.

In a fast-paced, highly visible environment, you will contribute to mission outcomes and gain exposure to a variety of ASIO work and activities. You will work closely with other Executive Assistants and be part of a supportive network.

A merit pool may be created to fill future vacancies which have the same or similar requirements to this position. This merit pool will be valid for up to 18 months.

Role responsibilities

As an AE5 Executive Assistant in ASIO, you will:

- Provide senior officers with seamless end-to-end administration and executive support that allows them to focus on mission-critical decisions.
- Monitor and track incoming documents to ensure correspondence is triaged and actioned accordingly.
- Liaise with stakeholders and assist with the resolution of moderately complex to complex policy, project or operational issues, responding to their needs and expectations as required.
- Provide administrative support in a timely manner, including but not limited to,



printing and collating documents and other briefing material.
- React quickly and flexibly to any changes in the executive’s schedule, including rescheduling to achieve the required outcomes.
- Manage the preparation, collation and rapid distribution of meeting papers, minutes, reports and briefs to keep decision-makers informed and on schedule.
- Work closely and in conjunction with the Executive Support Network.
- Undertake other administration tasks and activities for the executive as required.

What you will bring

- Excellent administration and organisational skills with attention to detail, thoroughness and consistency.
- Strong communication skills, both verbal and written.
- Ability to develop and maintain effective working relationships with both internal and external stakeholders.
- Ability to meet timeframes, coordinate tasks effectively, multi-task and manage competing priorities.
- An exceptional level of professionalism, initiative and the ability to self-direct.
- Be highly organised, motivated, responsive and resilient.
- Deliver outcomes consistent with the Organisation’s practices and values.
- Demonstrate a can-do attitude, plus the initiative and discretion to manage the role effectively.

What we offer you

ASIO provides a number of benefits to its staff including:

- A competitive salary, including a 7.5% allowance for maintaining a TOP SECRET-Privileged Access security clearance.




- Employer superannuation contributions of 15.4%.
- A variety of leave options in addition to the standard 4 weeks annual leave, including stand down between Christmas and New Year.
- Flexible working arrangements. Please note due to our unique working environment, work from home options are not available.
- Study assistance, including financial support and study leave for tertiary education.
- Access to 7 staff-led diversity and inclusion networks.
- Access to an Employee Assistance Program (EAP).

Eligibility

To be eligible to work at ASIO, you must be:

- an Australian citizen.
- assessed as suitable to hold and maintain a TOP SECRET-Privileged Access (TS-PA) security clearance.

Reasonable adjustments

Please let us know if you require any additional assistance or reasonable adjustments during any stage of the recruitment process in order to fully participate in the recruitment process or the workplace. This may include reasonable adjustments to assessment methodologies to enable full participation.

How to apply

- A written pitch of up to 500 words that addresses the required capabilities for the role. Use examples to demonstrate how your skills and experience meet the capabilities.
- A current CV, no more than 2 pages in length, outlining your employment history, the dates and a brief description of your role, as well as any academic qualifications or relevant training you have undertaken.
- Details of 2 referees, which must include a current or former supervisor. ASIO will not contact your referees without advising you prior to doing so.

Use of AI in recruitment processes

ASIO does not use any form of artificial intelligence at any point in the recruitment process.

The recruitment selection process

We ask a

📌 Ae5 Executive Assistants to First Assistant Director-general (Canberra)
🏢 Asio
📍 Canberra