We are a small, growing commercial plumbing company based in Yatala, Queensland, looking for a reliable, organised and proactive Administration Officer to join our team. This is a varied, hands-on role suited to someone who enjoys working in a small business environment and is confident managing a range of administrative and operational tasks. As our office team is small, the successful applicant will need to be comfortable working independently at times, managing their own workload and taking initiative to keep daily operations running smoothly. You will work closely with management, site teams, builders and suppliers to support the smooth delivery of our commercial plumbing projects.

Key responsibilities

Managing emails, phone calls, filing, data entry and day-to-day office operations

Assisting with job setup, tracking project progress, maintaining job records and coordinating information between the office, site teams and builders

Collecting, checking and processing employee timesheets and labour records

Preparing invoices, monitoring outstanding claims and invoices, assisting with supplier invoices and maintaining accurate financial records

Maintaining spreadsheets, tracking job costs, monitoring budgets and assisting with profit and loss reporting and general financial analysis

Working with industry-specific platforms, including Procore, HammerTech, Nexvia and other builder portals and software systems

Assisting with drawings, documentation and basic file management using BricsCAD

Communicating professionally with builders, project managers, subcontractors and suppliers to ensure information and documentation are submitted accurately and on time

Maintaining project records, site documentation, inductions and other requirements in accordance with builder and company procedures





Identifying opportunities to improve administrative processes and helping management with other tasks as required

About you

Previous experience in administration, preferably within the construction, plumbing, electrical or building services industry

Strong organisational skills and the ability to prioritise competing tasks

Confidence managing emails, spreadsheets, invoices, timesheets and general office administration

Good computer skills and the ability to learn new software and systems quickly

Strong written and verbal communication skills

A high level of accuracy and attention to detail, particularly when handling financial and project information

The ability to work independently, use initiative and follow tasks through to completion

A professional and practical approach to working with builders, suppliers, tradespeople and management

Experience with BricsCAD, Procore, HammerTech, Nexvia, Microsoft Excel and other Microsoft Office applications would be highly regarded

Experience with job costing, accounts, financial reporting or profit and loss statements would be an advantage

About us

We are a small, established commercial plumbing business based in Yatala, Queensland.

An opportunity to join a small, established commercial plumbing business

A diverse role with exposure to both the administrative and financial sides of construction projects

A supportive, practical working environment where your contribution will make a real difference

The opportunity to take ownership of your role and develop your skills across multiple areas of the business

A workplace where initiative, reliability and a positive attitude are valued

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📌 Administration – Commercial Plumbing (Gold Coast)
🏢 Gc Plumbing Services
📍 Gold Coast