Virtual Assistant-Operations Job Description

Job Title: Virtual Assistant-Operations

Location: Remote

Employment Type: Part time(approx.20hours/week),withpotentialtoscale

Aboutthe Role

Wearecurrentlyhiringforoneourclientbasedin Australia,we’relookingforahighlyorganised,systems-driven Operations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain. Youmustunderstand Australianbookkeepingandmanagementaccountingfundamentals. However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

- Operationalexecution

- Workflowcoordination

- Systemmanagement

- Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

Key Responsibilities

- Organise,assign,track,andmonitortasksthrough Click Up.

- Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.





- Maintainorganiseddocumentationandfilingsystemswithin Google Workspace.

- AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.

- Trackactionitemsandensuretasksarefollowedthroughandcompleted.

- Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.

- Monitorscopeadherenceandflaganyout-of-scopework.

- Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.

- Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.

- Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Must-Have Requirements

- Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm

- Strongunderstandingof Australianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)

- Hands-onexperiencewith Click Up(dashboards,workflows,templates)

- Experiencewith Xero,Quick Books Onlineand/orMYOB

- Systems-orientedmindsetwithrespectfore

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