Friendly and Modern Boutique Accounting Firm | Gold Coast
LOVELY CULTURE ! $75K - $80K + super
- Are you an experienced accounting practice administrator who thrives on organisation, workflow management, and keeping a busy firm running efficiently?
- This well-established boutique accounting firm on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of their team.
- This is a diverse and highly valued role that combines practice administration, workflow coordination, WIP management, client support, and office operations.
- You will work closely with the Directors, Office Manager and Client Managers to ensure jobs progress efficiently, deadlines are met, and the practice operates smoothly.
Workflow & WIP Management
- Coordinate workflow across the firm and monitor job progression
- Schedule work in consultation with Client Managers
- Maintain workflow boards and job statuses
- Monitor lodgement deadlines and proactively follow up outstanding work
- Assist with WIP management and reporting
- Prepare invoices in consultation with accountants
- Finalise and post staff timesheets
Finance & Accounts Administration
- AP, trust account administration, supplier management and payments
- Monthly statements and disbursements, assist with debtor management and billing processes
Practice Administration & Compliance
- ASIC and ATO administration, ATO lodgement deferrals, Payment arrangements and remission requests
- Company registrations and entity setups, company deregistrations, trust variations and some SMSF administration
Job Setup & Client Engagement
- Prepare and oversee proposals
- Set up jobs and workpapers & support client onboarding processes
Office Management
- Manage office supplies, stationery and amenities, coordinate supplier contracts and services
- Maintain meeting rooms and shared office spaces, calendar and appointment management
About You
- Previous experience within a public practice accounting firm essential
- Strong understanding of workflow and WIP management
- Experience with ASIC and ATO administration
- Excellent organisational and time management skills
- High attention to detail
- Strong communication skills and a proactive approach
- Confidence working with multiple deadlines and competing priorities
What's on Offer?
- Join a respected boutique accounting firm with a supportive team culture
- Lovely partner and staff who you'll enjoy working with for the LONG term!
- Varied and engaging role with genuine responsibility
- Opportunity to play a key role in the firm's operations and client service delivery
- Secure, long-term position with ongoing professional development opportunities
- Gold Coast location with modern offices and a collaborative working environment
HOW TO APPLY
Most Swift Effective Way - email your CV straight to me: ••••@mwrecruitment.com.au quoting ref: 1115428 or follow the links through seek or just call or text me, Honor Kettles, Senior Consultant on 04•• ••• 483.