Aquila Resources Pty Ltd is now in an exciting phase of growth and opportunity. With an evolving portfolio of ongoing and upcoming Iron Ore projects, we are seeking a Project Administrator who demonstrates initiative and efficiency to support our growing Iron Ore Department at our CBD office on St Georges Terrace.
This is a great opportunity to gain exposure to major mining projects and commercial activities within a friendly and supportive team environment, with genuine opportunities for professional development and career progression.
The Role
This role supports the Iron Ore Department in all aspects of sales operations, reporting, translation and documentation, ensuring projects stay organised and on track. This is a full-time position with an immediate start.
Your role will consist of the following duties:
- Supporting day-to-day sales operations and assisting with the preparation of shipping documentation.
- Assisting with project reports and meeting materials, and completing reporting as required, including the Aquila Iron Ore monthly report draft.
- Collating, organising and maintaining project documents and records, including JVP correspondence and the archiving of all project material.
- Raising and submitting payment requests through the internal system.
- Coordinating meeting arrangements and taking meeting minutes.
- Maintaining project specific delivery schedules.
- Developing, editing and proofreading project documentation and templates.
- Communicating requirements to relevant departments and employees to keep progress on track.
- Acting as the first point of contact for correspondence.
- Assisting with and coordinating department events.
- Maintaining credit card receipts for end of month expenses.
- General administrative duties, data entry and translation when required.
Essential Criteria
- A bachelor's degree or higher in engineering, finance, commerce or a related discipline
- Strong written and verbal communication skills in English and Mandarin
- Good organisational skills, strong attention to detail and proficiency in Microsoft Office (Word, Excel and PowerPoint)
- A proactive approach, willingness to learn and the ability to work effectively as part of a team
Previous experience in the resources sector would be well regarded but is not essential.
Recent graduates and applicants with a few years' experience are encouraged to apply. Training and ongoing support will be provided.
Your Attributes
- A self-starter who takes ownership of their role and responsibilities
- Highly organised, with excellent time management and the ability to work to deadlines
- Excellent interpersonal skills, with the ability to communicate effectively at all levels
- Problem solving skills with a high attention to detail
- Works both independently and cooperatively as required
- A desire to continuously learn and work on a broad range of tasks
- Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly
What Aquila Offers
- Competitive, mining industry benchmarked remuneration
- Participation in the Aquila short term incentive program
- Exposure to major mining projects and commercial activities
- A friendly and supportive team environment
- Development opportunities including courses and seminars to support upskilling and your professional development
- Opportunities for career progression
- One paid qualified membership per annum
- Service awards and recognition
- Social company events
- Access to the building Gym and EOT facility
- Employee Assistance Program
To apply, please click on the 'Apply Now' button now, attaching your cover letter and CV.
All applications will be handled in strict confidence.