We’re partnering with a fast-growing multinational company looking to bring on a Legal Billing & Administrative Assistant to support their in-house Legal team. Billing will be the primary focus of the role, alongside broader administrative support across the team.

The Opportunity

- Take ownership of legal billing, coding invoices from external law firms and vendors to the right entity, cost centre and GL account
- Raise POs in the ERP before work starts and complete service receipting so suppliers are paid on time
- Reconcile POs, receipts and invoices, and chase down anything that doesn’t line up
- Keep open POs current and follow up outstanding items
- Work with Accounts Payable to stay across where invoices sit and unblock late payments
- Run the monthly accrual process with internal stakeholders
- Support Risk & Compliance with their billing, a smaller volume than Legal but no less key
- Keep billing records clean and audit ready, and pull together documentation when audits come up
- Look for ways to improve how legal billing runs, both in the workflow and in the ERP, and help business users who have questions about the process




- Provide administrative support across the Legal team, covering diary coordination, meeting bookings, correspondence, document management, travel, expenses, onboarding and team events

What We’re Looking For

- 2 to 5 years supporting a team in an administrative or coordination capacity, ideally in a law firm, professional services or in-house environment
- Exposure to invoicing, AP or purchase-to-pay. ERP experience is a bonus, not essential
- Keen to learn the full purchase-to-pay cycle, from POs through to service receipting and invoice matching
- Sharp attention to detail and solid Excel
- Explicit communicator, comfortable working with stakeholders across multiple business units and with external law firms to resolve queries
- Well organised, able to balance competing priorities and adapt as deadlines shift
- The ability to manage your own workload without being chased
- A proactive approach, an eye for making processes run more efficiently and the instinct to ask what you can help with
- Discretion with confidential financial and legal information

📌 Legal Billing & Administrative Assistant (Southern Sydney)
🏢 Excolo
📍 Southern Sydney