About the role

An excellent opportunity has arisen for a reliable and organised Office All-Rounder to join our talented team. You’ll keep our office running smoothly and support the team across administration, accounts and projects.

This is a true all-rounder position. Alongside general administration, you’ll support our accounts and project teams with invoicing, debtor follow-up, project documentation and more. You’ll work closely with our Directors, Business Manager and Project Coordinators. As you build your skills and experience, there is genuine opportunity to progress into a Project Coordinator position or other roles within the business as we continue to grow.

This role is perfect for someone who is detail-oriented, proactive and thrives in a fast-paced workplace where no two days are the same. You’ll play a crucial part in supporting the business as it continues to grow, and if you’re looking for stability, longevity and a chance to grow with the company, this role is for you.

Key responsibilities

- Provide general office administration, including mail, calendars, correspondence, filing, data entry and document preparation

- Book resources, schedule appointments and prepare professional documents and presentations

- Create quotes, process invoices and assist with accounts payable and receivable

- Follow up outstanding invoices, issue reminders and statements, and keep debtor records accurate and up to date (if required)

- Provide basic payroll, timesheet and rostering support (if required)

- Provide client service by phone and email, and pass booking enquiries to the Traffic Control team

- Support Project Coordinators and Managers with project administration, approvals and documentation

- Assist with coordinating project activities, including approvals, design allocation, quoting and billing

- Support estimation and quoting processes by gathering and organising relevant data





- Maintain accurate project records and documentation throughout the project lifecycle

- Liaise with clients, governing authorities and internal teams to keep projects on track

- Attend project meetings as required, taking minutes and distributing action items

- Maintain administration, quality and WHS processes, and handle confidential documents and information appropriately

About you

- Previous experience in administration, accounts or a client-facing support role

- Excellent written and verbal communication skills, with a high degree of professionalism

- Intermediate to advanced proficiency in the Microsoft Office Suite; experience with Xero highly regarded

- Exceptional attention to detail and accurate data entry

- Ability to manage multiple tasks at once and work with minimal supervision

- Proactive, with a willingness to take initiative and learn quickly

- A genuine interest in project coordination and a desire to progress your career

- Good interpersonal skills with the ability to work in a small team environment

- Qualifications in Business Administration, Accounting or similar (or willingness to work towards one) highly regarded

- Current driver’s licence

- Current and future eligibility to work in Australia

Why Join Us

The company values their employees and fosters a professional and vibrant workplace culture. As a part of our team, you'll experience career growth opportunities, with genuine pathways into project coordination, accounts or office management, consistent mentoring, and a supportive, respectful, and fun work environment. Join us in making lasting first impressions and delivering top-notch service to our valued customers.

Please submit your resume of no more than 3 pages and a single page cover letter addressed to the Directors, outlining your relevant experience and why you're a great fit for this role.

Applicant introductions via recruitment agencies and overseas applications will not be accepted.

📌 Office All Rounder (Caloundra)
🏢 Important Group
📍 Caloundra