19th October, ****
ABOUT THE ROLE
We are looking for Executive PA/ Compliance Leader who will be responsible for the ISO **** quality management system and product compliance/approvals projects including system & compliance projects implementation, document control, nonconforming products, and quality management system & compliance audits.
The Executive PA/ Compliance Leader also provides consultation and education for ISO ****quality management system, and product approvals to ensure standardised system processes are implemented and standardised education is provided.
Additionally, this role is responsible of assisting CEO on organising meetings, taking meeting minutes, managing additional internal projects.
Responsibilities and Duties:
Quality Management System responsibilities:
Prepare Quality Management System implementation and/or improvement plan
Leading ISO **** Quality Management System activities by coordination of improvement initiatives and implementation of best practice
Providing help and/or advice on management system procedures and practice
Planning and undertaking internal quality management system audits.
Liaising with the top management team to deal with nonconformities and improvement initiatives
Coordinating and participating in Management Review meetings
Facilitating, supporting and managing planning and implementation of corrections, corrective actions and preventive actions
Assisting on preparation of procedures and updating procedures and process documentation
Promotion of the company's process and risk-based approaches across operational personnel
Organising, and hosting audits by clients and the certification body
Organising, analysing and reporting customer satisfaction evaluation results
Ensure documents are controlled, reviewed and updated.
Product approvals and compliance responsibilities:




Manage and/or coordinate product approval projects: testing, certification.
Ensure all products certifications and test reports are up to date.
Prepare WELS renewal plan
Submit for WELS registrations
Ensure approval costs are at the minimum possible level
Prepare approvals and compliance budgeting and the plan
Assistance to CEO and Project management responsibilities:
Assist CEO and other employees on travel arrangements
Manage and/or coordinate additional one-off projects assigned by CEO
Organise monthly management meetings: distribute agendas and take minutes
Distribute meeting outcomes and action plan
Report on the meeting actions completion status
Assist on developing/reviewing vision, mission, values, and business objectives
Arrange some CEO's meetings
Proofread and edit documents assigned by the CEO
Other daily activities as required to support CEO.
Recommended Qualifications:
Degree qualified in a discipline with skills transferable to this role: such as Project management, Business management, Leadership, etc..
.
At least 2 years of working experience in similar roles.
Project management knowledge and experience
Authorisation to work in Australia
A natural leader, implementer, finisher, and team-worker, capable of taking responsibilities
Work to clearly defined procedures
Must be reliable, independent and can work well within a team
Must have good keyboard and MS office program skills
Fluency in English both orally and written.
Confidence in taking the initiative and initiating communications to get a job done
Knowledge of and experience with quality management systems
Good experience with administration/implementation roles
Attention to detail
Valuable note taking and summarising skills.
Interviews will start next week!
Click on APPLY NOW to be considered for an interview.

📌 Executive Assistant (New South Wales)
🏢 Purple Patch Consulting
📍 New South Wales