Royston is a world leading independent diesel engine supplier, maintenance, and repair company operating within the global marine and offshore market for over 40 years. We have operations in the UK, Nigeria and Australia.
We are looking for an Administration Assistant & HES Representative to support our Administrative Manager and General Manager with the various support functions critical to the successful operations of our Australian business. We have a loyal blue chip client base and a young and dedicated team. We are based in Henderson, Western Australia.
Reporting to our Administrative Manager, you'll be hardworking, organised, good with people and committed to learning our business and the processes we need to best support our clients and staff.
Key responsibilities
Support our Administrative Manager with the day-to-day office functions as outlined below
Learn our HSEQ system and the administrative functions to support this
Administration & Reception
Answering and directing phone calls
Managing incoming and outgoing emails
Greeting visitors and providing reception support
Filing, scanning, and document management
Maintaining company records, registers, and databases
Ordering office supplies and managing stock levels
Compliance & Operational Support
Assisting with maintaining employee training records
Assisting with mobilisation requirements
Assisting with training bookings
Assisting with onboarding and inductions
Supporting the Service Management team with day-to-day administrative tasks
Preparing service reports, spreadsheets, and documentation
Supporting Health, Safety & Workplace (HSE) administration activities
Accounts Payable
Processing supplier invoices accurately and in a timely manner
Processing employee expense claims
Credit card reconciliations
Assisting with end-of-month accounts processes
Accounts Receivable
Issuing customer invoices and statements
Following up outstanding customer payments
Maintaining accurate customer account records
Experience & Skills required
Successful completion of year 10 or TAFE certificates in administration.
Familiarity with Microsoft Office and Dynamics 365.
Driver's License.
Must be willing to undergo pre-employment medical & regular D & A testing.
Salary Package
4 weeks Annual Leave
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