This position provides effective and productive high level executive support to the office of the Deputy Director General, Management and Coordination.
Essential Experience:
Demonstrate valuable analytical, problem solving and assessment skills.
Demonstrated experience in providing executive support and high level of organisational and planning skills.
Demonstrated positive written communication and interpersonal skills, including the ability to communicate effectively and professionally with stakeholders.
Role Responsibilities:
Coordinates and drafts departmental ministerial, briefing notes and documents on behalf of the directorate while working collaboratively across the agency for information inputs.
Reviews approved draft for quality, consistency, standard and style on behalf of the Deputy Director General and Executive members.
Provides support and training to department staff on associated whole-of-agency processes, tasks and document content, as required.
Assists the directorate with the coordination and review of across-agency processes, including drafting briefing notes, ministerial, and Parliamentary processes.
Monitors and tracks responses to ministerial documents including background information and election commitments (where applicable).
Assigns requests and provides all relevant supporting information and coordinates responses requiring cross directorate/portfolio input.
Provides support and training to department staff on processes and document content as required.
Ensures all written communications is quality assured and advice is consistent.
Ensures deadlines are followed up within the department and liaises with relevant staff to ensure compliance. •
Ensures urgent matters such as Parliamentary Questions, Cabinet requests and referrals, media inquiries and requests for speech and briefing notes are prioritised appropriately and followed up effectively.
Coordinates briefing notes, strategic and ministerial documentation, and other required correspondence.
Establishes and maintains professional working relationships with key stakeholders and client groups, including the department-wide and other government agencies within a customer focused team