Lead a Small Team While Coordinating Systems, Facilities and Business Support
Are you an experienced administration professional looking for more than just another administration role?
ADA Australia is seeking a proactive and capable
Senior Administration Officer
to coordinate our administration function, support a small team, and oversee key operational areas including fleet, facilities, business systems and office operations.
This is a diverse, hands-on role combining team leadership, operational support and continuous improvement.
You'll help ensure our people have the systems, resources and support they need to deliver services to older people and people with disability across Queensland.
Why Join ADA Australia?
Competitive salary + generous salary packaging benefits
Flexible hybrid work arrangements
A diverse role with genuine autonomy, ownership and variety
Meaningful work that creates a real impact in the community
A collaborative and supportive team culture
Access to an Employee Assistance Program
About the Role
Reporting to the Manager, Business Support Services, you will coordinate administration and reception services while supporting the day-to-day operation of the Administration Team.
Key responsibilities include:
Coordinating administration, reception and office support activities
Supervising and supporting the Administration Officer and Receptionist/Administration Assistant
Allocating work, monitoring workloads and providing coaching and guidance
Managing fleet administration, including servicing, maintenance, registrations and e-Tolls
Coordinating facilities maintenance, contractors, equipment and asset management
Providing backup support for CRM reporting and systems administration
Coordinating software licences, IT equipment and current starter onboarding
Identifying opportunities to improve processes, systems and workflows
About You
You are a confident and organised administration professional who enjoys solving problems, improving processes and helping others succeed.




You will bring:
Relevant qualifications and/or substantial experience in a senior administration, office coordination or business support role
Experience supervising, coordinating or leading administrative staff
Robust organisational skills and the ability to manage competing priorities
Excellent attention to detail and commitment to quality
Sound judgement and the ability to resolve operational issues independently
Strong communication and stakeholder engagement skills
Experience using Microsoft 365, CRM systems, AI tools and other business applications
Confidence learning new technologies and adapting to changing business needs
The ability to work independently and collaboratively across multiple teams
About ADA Australia
ADA Australia is an independent not-for-profit organisation with more than 30 years' experience supporting older people and people with disability.
Through information, education, advocacy and legal services, we empower people to understand their rights, make informed choices and have their voices heard.
Essential Requirements
To be considered for this role, you will require:
A current Queensland Driver Licence
A current National Criminal History Check (or willingness to obtain one)
The ability to travel between ADA Australia's Brisbane offices as required
How to Apply
If this sounds like the opportunity you've been looking for, we'd love to hear from you.
Please submit your current resume outlining your relevant skills, experience and interest in the role.
Applications are being reviewed as they are received, so we encourage you to apply early.
Applications close 5:00pm, 2 November ****, unless filled prior.
For more information about ADA Australia, visit
adaaustralia.com.au
or contact
******
.
Join an organisation where diversity is celebrated, inclusion is lived, and every voice matters.
We welcome applications from Aboriginal and Torres Strait Islander peoples, people with disability, members of the LGBTIQ+ community, and people from culturally and linguistically diverse backgrounds.

📌 Senior Administration Officer (Brisbane)
🏢 Aged and Disability Advocacy Australia
📍 Brisbane